Witness Coordinator: Paralegal Administrator

3 weeks ago


Chicago, Illinois, United States KMRG, LLC Full time
About the Role

We are seeking a highly skilled Paralegal to join our team at KMRG, LLC. As a Paralegal Administrator, you will play a crucial role in managing fact witnesses, coordinating their court appearances, and ensuring compliance with DOJ procedures.

This is a full-time opportunity that offers competitive pay, comprehensive benefits, and job stability and security.

Key Responsibilities
  • Assist fact witnesses directly to ensure their appearance at court
  • Support fact witnesses during pre-trial conferences and grand jury sessions
  • Receive visitors and handle phone calls from fact witnesses seeking information
  • Provide details on court appearances, pre-trial conferences, and grand jury sessions
  • Assist fact witnesses with questions regarding expense reimbursement
  • Gather necessary information for files and documents
  • Arrange travel for fact witnesses
  • Process reimbursements related to witness travel
  • Initiate contact with fact witnesses to notify them of travel arrangements
  • Confirm appearance dates and times with fact witnesses
  • Assess special circumstances or needs of fact witnesses
  • Notify the AUSA when special circumstances arise
  • Confer with AUSAs, agents, and support staff about fact witness appearances
  • Discuss any special circumstances such as unusual expenses, international witnesses, or hostile witnesses
  • Complete and submit documentation for special authorizations
  • Obtain prior approvals for special authorizations as needed
  • Ensure all travel documents are provided to witnesses before their court appearance
  • Verify appearance details with fact witnesses before court
  • Arrange travel and lodging according to Department of Justice and USAO policies
  • Meet with fact witnesses upon their arrival at hearings or pre-trial conferences
  • Offer courtroom orientation to fact witnesses
  • Accompany fact witnesses to court and ensure a safe waiting area
  • Collect necessary documentation for witness reimbursement
  • Prepare and submit documentation for fact witness reimbursement
  • Complete vouchers and other required paperwork for witness reimbursement
  • Provide information on pending and completed vouchers when requested
  • Gather necessary documentation for reimbursements
  • Reconcile Government Travel Accounts related to fact witnesses
  • Coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, and investigative agencies
  • Share relevant information with other counterparts as needed
  • Complete recurring documents according to style and format rules
  • Compose original letters using legal procedures and specialized terminology
  • Perform general office procedures related to fact witness management
  • Establish and maintain a variety of files, documents, and databases for fact witnesses
  • Assemble materials for fact witness files according to procedures and regulations
  • Maintain calendars and databases of active and pending appearances
  • Track hearings, trial dates, grand jury sessions, and scheduling conferences
  • Travel to other offices within the district (Syracuse, Binghamton, Plattsburgh, or Utica) as needed
  • Provide trial or grand jury assistance in other district offices
  • Attend training sessions as required
Requirements
  • Knowledge of legal procedures and terminology
  • Proficiency in Microsoft Office (e.g., Excel, Outlook, Word, etc.) and Adobe
  • Strong communication, analysis, and organizational skills
Benefits and Requirements
  • Estimated Salary: $60,000 - $80,000 per year, depending on experience
  • Full-time employment with 40 hours a week and 8 hours per day
  • Relocation not eligible for relocation benefits
  • U.S. citizenship required as it supports the U.S. federal government
About KMRG, LLC

KMRG, LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Please note that applicants will be subject to a background investigation.



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