Administrative Support Specialist

3 weeks ago


Chicago, Illinois, United States MG+M The Law Firm Full time
Job Overview
The MG+M The Law Firm is a renowned litigation law firm with a focus on complex civil matters. As a Legal Administrative Assistant, you will provide administrative support to our attorneys and paralegals, ensuring the smooth operation of our office.

About the Role
We are seeking an experienced and organized individual to join our team. In this role, you will be responsible for formatting legal documents, filing court records, and maintaining accurate records. You will also assist in preparing attorney reimbursements and mileage claims, as well as reviewing and revising timekeeper timesheets.

Key Responsibilities
- Provide administrative support to assigned attorneys/paralegals
- Format briefs, pleadings, correspondences, and other legal documents
- File legal documents with state and federal courts (e-filing knowledge required)
- Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing
- Update and maintain client files
- Maintain attorney calendars through Outlook (schedule appointments, calendar due dates, etc.)
- Organize and coordinate travel arrangements for assigned attorneys
- Prepare attorney reimbursements and mileage
- Accurately enter, review, and revise timekeeper timesheets (consistent identification of litigation codes when applicable)
- Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting
- Assist in the timely submission of conflict checks
- Consistently provide friendly and helpful telephone support for assigned attorneys and/or receptionist relief

Requirements
- 2+ years of experience in complex litigation administration
- Excellent verbal and written communication skills
- Ability to work in a fast-paced environment with high demand and fluctuating workload
- Strong organizational and problem-solving skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Familiarity with e-filing systems and software (Lexis Nexis, Odyssey, Pacer)

Benefits
The MG+M The Law Firm offers competitive compensation and a comprehensive benefits package, including medical, dental, vision, life insurance, disability insurance, and a 401(k) plan.

Earned Salary
$60,000 per year.

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