Catering Sales Coordinator

5 days ago


Boothbay Harbor Maine, United States Spruce Point Inn Resort & Spa Full time
About Us

Spruce Point Inn Resort & Spa is a leading hospitality company that values its employees and is committed to creating exceptional guest experiences. Our company culture is built on a foundation of teamwork, innovation, and a passion for delivering outstanding service.

Job Summary

We are seeking a highly motivated and detail-oriented Catering Sales Coordinator to join our team. This role is pivotal in supporting the Director of Sales and ensuring seamless execution of our catering services. The ideal candidate will have a strong background in catering events and possess excellent communication and organizational skills.

Key Responsibilities
  • Detail and upsell all aspects of events, including menu selections, room set-ups, and vendor coordination.
  • Ensure accuracy of detail in Banquet Event Orders (BEOs), including guest counts, event timelines, event space, and pricing.
  • Coordinate and ensure successful execution of all programs and services contracted through the catering department.
  • Identify areas for improvement and collaborate with operational departments to address any deficiencies.
  • Liaise with external vendors to optimize relationships, profitability, and service standards.
  • Demonstrate a genuine commitment to guest satisfaction and organizational success through active engagement and productivity.
  • Ensure accuracy in post-event invoicing.
  • Assist in creating estimates, Banquet Event Orders, and scheduling Site Tours.
Requirements
  • Associates degree preferred.
  • Minimum 2 years' experience in Catering Sales or other high-end catering environments.
  • Ability to effectively work with the PMS (Property Management System).
  • Efficient with MS platforms – Word, Excel, PowerPoint, Publisher, etc.
  • Effective verbal and written communication skills.
  • Ability to work both independently and cross-functionally to achieve goals.
  • Ability to thrive in a fast-paced, multitasking environment.
  • Flexibility to work weekends, nights, and holidays during events.
Qualifications
  • High School Diploma, 2 years secretarial business school desired.
  • 2 years previous secretarial experience desired.
  • Typing (40wpm), word processing skills.
  • Strong organizational and time management skills, self-motivated, ability to handle multiple tasks at once.
  • Strong verbal and interpersonal skills.
  • Ability to work with staff and customers in a cooperative and flexible manner.
  • Use of proper telephone etiquette, pleasant voice, and courteous.
  • Prompt and reliable.
  • Must have appropriate professional attitude and appearance.
Compensation

The compensation for this position is $22.00/Yr. - $24.00/Yr. based on qualifications and experience.



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