Catering Coordinator

1 month ago

Boothbay Harbor, United States Pyramid Global Hospitality Full time
Property

About Us

At Pyramid Global Hospitality, people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, and our dedication to building meaningful relationships.

Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success in over 230 properties worldwide. Join their team and experience the gratification of working for a company that values its employees and is committed to creating exceptional guest experiences.

Location Description

Come be a part of something bigger Benchmark | Pyramid is a strong believer in offering our employees Work-Life Effectiveness through, practices, policies, and programs to help our employees achieve success at both work and home.

Here are just some of the great benefits we offer for full-time year-round positions :
•Full-Time employees have access to Medical and Dental insurance to fit your needs
•Benchmark University (You can grow both personally and professionally through on-line webinars and self-study courses)
•401K match (Let us help you build your financial future)
•Company-wide Hotel Room Discounts (Who doesn't love to get away)
•Paid Time Off
•Employee Assistance Program (We are here to support you)
•Employee family events (bring the kids)
•Partnerships and discounts with major retailers such as AT&T, Verizon and Dish to name a few
•Many more, please inquire for more details

Spruce Point Inn is like no other resort-spirited and soulful; picturesque and rich with heritage; perfectly poised between woods and sea. As a Cond Nast Top Resort, our historic Inn has attracted travelers from all over the world for more than a century, offering an iconic coastal Maine experience.

Located about an hour "down east" from Portland, Spruce Point Inn is a true gem among resorts, differentiated by its prominent oceanfront setting, acres of mature woodlands, gardens, and trails. As we sit "off the beaten path," getaways here feel like a genuine retreat. It's a place made timeless by natural beauty, traditions, and joy.

Overview

We are seeking a dynamic detail-oriented individual with a preferred background in catering events to join our team as a Catering Sales Coordinator. This role is pivotal in supporting the Director of Sales and ensuring seamless execution of our services, setting us apart in the industry. The ideal candidate will foster positive guest and teammate interactions, anticipate needs, and provide accurate information about our resort and special events. This is an excellent role to elevate your professional hospitality career. The successful candidate will demonstrate creativity, strong organization, problem-solving abilities, teamwork, and a commitment to excellence.

Must be US Citizen, Legal Permanent Resident, or have Work Authorization. Position is not eligible for H2B, J1, or other similar visa.

Your Primary Role:
  • Detail and upsell all aspects of events which include but are not limited to guiding and recommending menu selections, room set-up, vendor coordination, etc.
  • Accuracy is the key to your success Ensure accuracy of detail in Banquet Event Orders (BEO's) which include guest counts, event timelines, event space, and pricing
  • Coordinate and ensure successful execution of all programs and services contracted through the catering department
  • Identify areas for improvement and collaborate with operational departments, particularly the banquet services and culinary teams, to address any deficiencies
  • Liaise with external vendors to optimize relationships, profitability, and service standards
  • Demonstrate a genuine commitment to guest satisfaction and organizational success through active engagement and productivity
  • Ensure accuracy in post event invoicing
  • Assist in creating estimates, Banquet Event Orders, and scheduling Site Tours
Additional Job Preferences:
  • Associates degree preferred
  • Minimum 2 years' experience in Catering Sales or other higher end Catering environments
  • Ability to effectively work with the PMS (Property Management System)
  • Efficient with MS platforms - Word, Excel, PowerPoint, Publisher, etc.
  • Effective verbal and written communication skills
  • Ability to work both independently and cross-functionally to achieve goals
  • Ability to thrive in a fast-paced, multitasking environment
  • Flexibility to work weekends, nights, and holidays during events


Qualifications

High School Diploma, 2 years secretarial business school desired. 2 years previous secretarial experience desired. Typing (40wpm), word processing skills. Strong organizational and time management skills, self motivated, ability to handle multiple task at once. Strong verbal and interpersonal skills. Ability to work with staff and customers in a cooperative and flexible manner. Use of proper telephone etiquette, pleasant voice and courteous. Prompt and reliable. Must have appropriate professional attitude and appearance.

Compensation Range

The compensation for this position is $22.00/Yr. - $24.00/Yr. based on qualifications and experience.

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