Event Coordination Associate

2 weeks ago


Denton, Texas, United States InsideHigherEd Full time

Position Summary

The Event Coordination Associate plays a crucial role in managing part-time staging personnel and preparing diverse event venues. Utilizing Event Management Systems and Computer Aided Design tools, this position is essential for the seamless execution of events. Candidates should possess a high school diploma or GED equivalent, along with a minimum of two years of relevant experience. The successful applicant will demonstrate the ability to work independently, foster positive interactions with both students and staff, and have a solid understanding of event staging and support services.

Key Responsibilities:

  • Knowledge of Operations: Exhibits a comprehensive understanding of space arrangement and event management software, along with awareness of meeting room capacities and configurations.
  • Quality Assurance: Guarantees that event setups are precise and adhere to cleanliness standards. Efficiently addresses requests for changes in event arrangements.
  • Team Leadership: Recruits and trains student staff, while effectively managing their schedules.
  • Effective Communication: Collaborates effectively with colleagues and accurately conveys information to supervisors and team members.
  • Safety Protocols: Executes tasks using safe practices, reports hazardous conditions, and ensures proper maintenance of equipment.
  • Flexibility: Recognizes and resolves issues related to event setups, prioritizes tasks, and adjusts to changing circumstances.
  • Resource Management: Utilizes institutional resources judiciously and conducts annual assessments of equipment inventory.
  • Event Assistance: Organizes event setups within designated areas and transports event materials to various locations as required.

Work Hours:

Typical hours include evenings and weekdays, with specific schedules to be determined.

Vehicle Operation:

This position does not require driving a university vehicle.

Security Considerations:

This role is classified as Security Sensitive.

Equal Opportunity Commitment:

The organization is dedicated to equal opportunity and prohibits any form of discrimination, harassment, or retaliation. Investigations and actions are taken against any instances of discrimination or harassment.



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