Facilities Coordinator Specialist

6 days ago


Rockland, Massachusetts, United States Rockland Trust Full time
Rockland Trust: Facilities Coordinator Opportunity

We are seeking a skilled and organized Facilities Coordinator to join our team. This role will involve managing facilities service requests, processing invoices, and performing general office tasks.

Responsibilities:

  • ProLease Maintenance Database Management
    • Review new facilities service requests and contact end users for clarification if needed.
    • Assign facilities service requests to the appropriate vendor, discussing with the Facilities Operations Manager if unsure.
    • Follow up on open facilities service requests with vendors to ensure timely completion.
    • Ensure facilities service requests are closed when work is completed.
  • ProLease Workplace Database Utilization
    • Understand and use floor plans when discussing facilities service requests with end users and vendors.
  • BankTel Database Management
    • Process operating and capital invoices for Facilities and Purchasing as received.
    • Confirm that work was completed before processing invoices tied to facilities service requests.
    • Complete new vendor request forms for Finance, including W9 and ACH forms.
  • Facilities Proposal Paperwork Management
    • Scan and save approved proposals in the proposal folder.
    • Delete unsigned copies of proposals.
    • Generate facilities service requests to vendors and send signed proposals.
  • General Office Work
    • Create contract intake forms for new contracts.
    • Filing and scanning departmental correspondence.
    • Opening and distributing incoming mail to Facilities and Purchasing departments.
    • Certified and overnight mail processing.

Requirements:

  • Proficient in Microsoft Office Products (Outlook, Excel, Word).
  • Ability to work independently and be a self-starter.
  • Organized and detail-oriented with strong problem-solving and time management skills.
  • Good verbal and written communication skills.
  • Proficient in tactfully dealing with complaints.
  • Ability to work with individuals at all levels within and outside the bank.

Benefits:

  • Competitive compensation with performance incentive awards.
  • Health Insurance.
  • Dental Insurance.
  • 401K and DC Plan for retirement.
  • LTD & Life Insurance.
  • Day Care Reimbursement.
  • Tuition Assistance for graduate and undergraduate programs.
  • Award-winning Wellness program.

At Rockland Trust, we offer a respectful and inclusive environment where everyone has the chance to succeed. We are an equal opportunity employer and welcome qualified applicants from diverse backgrounds.



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