Facilities Coordinator Specialist
6 days ago
We are seeking a skilled and organized Facilities Coordinator to join our team. This role will involve managing facilities service requests, processing invoices, and performing general office tasks.
Responsibilities:
- ProLease Maintenance Database Management
- Review new facilities service requests and contact end users for clarification if needed.
- Assign facilities service requests to the appropriate vendor, discussing with the Facilities Operations Manager if unsure.
- Follow up on open facilities service requests with vendors to ensure timely completion.
- Ensure facilities service requests are closed when work is completed.
- ProLease Workplace Database Utilization
- Understand and use floor plans when discussing facilities service requests with end users and vendors.
- BankTel Database Management
- Process operating and capital invoices for Facilities and Purchasing as received.
- Confirm that work was completed before processing invoices tied to facilities service requests.
- Complete new vendor request forms for Finance, including W9 and ACH forms.
- Facilities Proposal Paperwork Management
- Scan and save approved proposals in the proposal folder.
- Delete unsigned copies of proposals.
- Generate facilities service requests to vendors and send signed proposals.
- General Office Work
- Create contract intake forms for new contracts.
- Filing and scanning departmental correspondence.
- Opening and distributing incoming mail to Facilities and Purchasing departments.
- Certified and overnight mail processing.
Requirements:
- Proficient in Microsoft Office Products (Outlook, Excel, Word).
- Ability to work independently and be a self-starter.
- Organized and detail-oriented with strong problem-solving and time management skills.
- Good verbal and written communication skills.
- Proficient in tactfully dealing with complaints.
- Ability to work with individuals at all levels within and outside the bank.
Benefits:
- Competitive compensation with performance incentive awards.
- Health Insurance.
- Dental Insurance.
- 401K and DC Plan for retirement.
- LTD & Life Insurance.
- Day Care Reimbursement.
- Tuition Assistance for graduate and undergraduate programs.
- Award-winning Wellness program.
At Rockland Trust, we offer a respectful and inclusive environment where everyone has the chance to succeed. We are an equal opportunity employer and welcome qualified applicants from diverse backgrounds.
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