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Site Office Coordinator

2 months ago

Fort Myers, Florida, United States The Middlesex Corporation Full time

Position Overview:
The primary role of the Field Office Administrator is to provide administrative support to the Project Team on-site.

Key Responsibilities:
Adhere to and actively advocate for all Safety policies and procedures, including the reporting of all accidents, incidents, and near misses to uphold our core value of safety.
  • Safety is our top priority in all operations.
Manage the coordination of material deliveries as instructed. Document labor, equipment, materials, and supply resources. Engage with vendors and subcontractors, including scheduling activities, processing billings, and managing back charges. Facilitate payroll submissions and collaborate with the TMC Payroll Department. Gather and scan all delivery tickets and related correspondence. Serve as the primary contact for office equipment support and tenant-related issues. Provide clerical assistance, run errands, and maintain an organized office management system as needed for the project. Work with HR to ensure proper handling of walk-in applicants. Oversee the procurement and management of office supplies. Conduct new hire orientations as directed.

Qualifications:
A 2-year degree or equivalent work experience is preferred. A minimum of 3 years of administrative experience is required. Experience in construction is advantageous but not mandatory.
Proficient computer skills, particularly in MS Office, are essential.

Essential Attributes:
The candidate must demonstrate the ability to adapt to various personalities and management styles. A team player with strong interpersonal skills is crucial. Capability to manage a team efficiently and effectively is required. A self-starter with excellent verbal and written communication skills is essential. The role demands reliance on experience and judgment to plan and achieve goals. A dedicated and hardworking individual is sought, possessing strong leadership qualities. Above-average organizational skills and a strong commitment to the success of all team members are necessary. A robust work ethic and professionalism in representation are expected. Quality in all tasks is paramount. The candidate should lead with integrity while delivering high-quality work.