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Administrative Operations Manager
2 months ago
We are seeking a highly skilled and organized Executive Support Specialist to provide exceptional administrative support and ensure smooth operations within our organization.
Key Responsibilities:- Provide high-level administrative support to our Executive Team, including calendar organization, conflict resolution, and task prioritization.
- Manage calendars, schedule meetings, and make travel arrangements as needed.
- Prepare and submit expense reports, mileage calculations, and other financial documents.
- Coordinate team meetings, board meetings, and other senior leadership events.
- Develop and edit documents, presentations, and reports using Microsoft Suite tools.
- Schedule and track annual reviews for internal team members.
- Meet regularly with the Executive Team to prioritize tasks and support critical communications.
- Perform other administrative duties as needed to support the team.
- Partner with the Office Manager and Administrative Team to provide support during peak times.
- Assist with company-wide client events and provide administrative backup services as needed.
- Manage the office space to ensure it is well-supplied and welcoming for employees and guests.
- Minimum of 3 years of experience providing executive-level support, preferably at the C-Suite level.
- Strong attention to detail and organizational skills.
- Excellent written and verbal communication skills.
- Superior customer service and interpersonal skills.
- Ability to interact with clients and consultants effectively, with the capability to build rapport and relationships quickly.
- Proactive problem-solving and decision-making skills.
- Critical thinking abilities and the capacity to represent the company in day-to-day communications.
- Thorough knowledge of Microsoft applications.
- Willingness to perform office management duties.
- Genuine curiosity for process improvement and a desire to be part of an exciting and growing company.
Beacon Hill Staffing Group is a leading provider of search, career placement, and flexible staffing solutions. We deliver coordinated staffing solutions with unparalleled service, a commitment to project completion, and a passion for innovation, creativity, and continuous improvement.
We offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties, and industries.
