Office Administrator

2 weeks ago


Memphis, Tennessee, United States Vaco Full time
Job Title: Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Vaco. As a key member of our administrative team, you will be responsible for managing day-to-day office operations, maintaining accurate financial records, and providing exceptional support to our staff.

Key Responsibilities:
  • Manage and organize office operations and procedures.
  • Maintain accurate and up-to-date financial records, including accounts payable and receivable, payroll, and general ledger entries.
  • Prepare and process invoices, expense reports, and other financial documents.
  • Perform bank reconciliations and assist with monthly, quarterly, and annual financial reporting.
  • Handle administrative tasks such as scheduling, correspondence, and maintaining office supplies.
  • Assist in the preparation of budgets and financial forecasts.
  • Ensure compliance with relevant regulations and standards.
  • Support other departments with administrative and bookkeeping tasks as needed.
Qualifications:
  • Bachelor's degree in Business Administration, Accounting, or a related field preferred.
  • Proven experience in an office administration and bookkeeping role.
  • Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite.
  • Strong organizational and time-management skills.
  • Excellent attention to detail and accuracy in financial record-keeping.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


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