Administrative Assistant for Residential Life and Community Standards

2 days ago

Williamsport, Pennsylvania, United States Lycoming College Full time
Job Title: Administrative Assistant for Residential Life and Community StandardsJob Summary:

Lycoming College is seeking an Administrative Assistant for Residential Life and Community Standards to join our Student Life team. This role will provide comprehensive administrative support for the Office of Residential Life, fostering an inclusive and equitable campus community that supports all faculty, staff, and students.

Key Responsibilities:
  • Provide administrative support for the Office of Residential Life, including scheduling appointments, managing files, and coordinating events.
  • Serve as a referral agent for phone, email, and direct inquiries for both the Residential Life Office and the Director of Community Standards.
  • Support staff with responsibility of cases, updating weekly spreadsheets and communicating progress of cases on a weekly basis.
  • Manage the student conduct code database for the entire campus, updating database as needed and preparing statistical/data reports.
  • Coordinate and schedule Conduct Boards as needed.
  • Assist with residence hall check in and check out procedures, including weekend hours.
  • Share in the preparation, distribution, and processing of information concerning the room selection process for continuing students.
  • Share in the preparation, distribution, and processing of housing information and applications for break housing (Thanksgiving, Semester, and Spring), End of Year, Commencement, May and Summer terms.
Requirements:
  • High School diploma required. Associate degree preferred.
  • Minimum 3 years general office experience required.
  • Ability to maintain a high level of confidentiality.
  • Computer skills essential knowledge of Microsoft Office - Word, Excel, Publisher, Power Point; experience using email; experience with internet browsing as well as design/editing/publishing programs; the ability to become proficient in other College specific administrative and data software.
  • Ability to read, interpret and carry out verbal and written instructions.
  • Ability to work both independently and as a member of a team.
  • Demonstrates professionalism and contributes to fostering a positive work/learning environment.
  • Demonstrates effective organizational and time management skills.
  • Demonstrates effective interpersonal skills (listening, verbal/non-verbal and written communication skills).
  • Demonstrates effective conflict resolution and problem-solving skills.
  • Exhibits consistency, resourcefulness and resilience.
  • Completes paperwork accurately; verifies and correctly enters data.
  • Maintains an acceptable attendance record and is punctual per department schedule.
  • Skillfully manages individual, group and organizational interactions.
  • Averts problem situations and intervenes to resolve conflicts.
What We Offer:
  • Health & Wellness Benefits:
  • Health insurance – Lycoming College offers a wide variety of health plan options available.
  • Dental insurance, including orthodontia coverage.
  • Vision insurance
  • Flexible spending accounts for medical expenses and dependent care expenses
  • Life & accidental death and dismemberment insurance
  • Long-term disability insurance
  • Short-term disability insurance
  • Cancer insurance
  • Personal accident insurance
  • Wellness program
  • Employee assistance program
  • Retirement Benefits:
  • 403(b) retirement plan with up to 8% contributions from the College
  • Tuition Benefits:
  • Free tuition for employees, spouses, and eligible dependents at Lycoming College
  • Free tuition for eligible dependents at over 600 colleges nationwide through Tuition Exchange, Inc.
  • Free tuition for employees, spouses, and eligible dependents at the Pennsylvania College of Technology
  • Paid Leave Benefits:
  • Generous paid time off (PTO)
  • Paid Parental Leave
  • 14 holidays per year
  • Summer hours
  • Employee Perks:
  • 15% discount at the campus bookstore, excluding textbooks and snacks
  • Reduced rates for meal packages for on-campus dining facilities
  • Use of the campus recreations center and gym facilities for employees and household family members
  • Use of the campus Library

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