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Administrative and Financial Manager for Sponsored Research

2 months ago

Worcester Massachusetts, United States University of Massachusetts Medical School Full time
Job Summary

The University of Massachusetts Medical School seeks a highly skilled and experienced Grant and Contract Specialist III to join our team. This is a hybrid position, combining administrative and financial management responsibilities to support sponsored research activities.

Key Responsibilities
  • Lead the pre-award administration process, advising senior administrators and principal investigators on sponsor guidelines, application assembly, budget preparation, and e-submission processes.
  • Develop and manage the division's annual budget, monitoring revenue and expenditure activity, and providing high-level fiscal analysis as needed.
  • Verify availability of funds for equipment, personnel, and major purchases, ensuring compliance with federal purchase and contract requirements.
  • Coordinate with central grant accounting and department staff on deposits, electronic transfers, and cost transfers to funds/contracts.
  • Represent the department at administrative meetings within and outside the Medical School, developing and leading training programs for junior staff.
  • Monitor regulatory and compliance requirements for sponsored research activity, maintaining detailed files and tracking mechanisms for annual renewals.
  • Assist in analytical studies of existing or proposed clinical trials to provide economic basis for management decisions.
  • Prepare data for financial reports, budgets, budget and research fund reconciliations, forecasting, analysis, and ad-hoc reports as needed.
Qualifications
  • Bachelor's degree in Business Administration, Finance, or Accounting, or equivalent experience.
  • 5-7 years of relevant job experience, preferably in an academic environment.
  • Demonstrated ability to analyze and interpret financial documents, such as system reports, at both account and summary levels.
  • Research administration experience with pre and post-award emphasis.
  • Proficiency with Microsoft Office applications and enterprise financial products.
  • Excellent interpersonal skills, verbal and written, to present and communicate effectively with all levels of management.
  • Proficiency and experience with a Grants Management system.
  • Detail-oriented and analytic problem-solver.
  • Excellent organizational and electronic document management skills.
  • Ability to prioritize and manage multiple deadlines.
  • Excellent people skills and relationship management.
  • Good communication skills across multiple levels of the organization.
  • Ability to maintain extensive electronic document and e-mail files which are department property.
  • Demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities.
  • Exceptional attention to detail and confidentiality.
  • Highly goal-oriented, self-motivated, and team player.