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Research Administration Director
2 months ago
We are seeking a highly skilled and experienced Research Administration Director to join our team at Joslin Diabetes Center. As a key member of our research administration team, you will be responsible for overseeing and managing all post-award grants administration operations and compliance functions.
Key Responsibilities- Manage post-award staff, training, and development of new post-award administrators
- Develop and implement new internal policies, procedures, and practices to ensure compliance with federal regulations and institutional policies
- Collaborate with Research Finance to ensure effective performance in areas of financial reporting, budgeting, and compliance
- Monitor compliance with specialized research accounting requirements for cost transfers, effort reporting, and recharge operations
- Coordinate with the Controller to ensure joint OSR/Fiscal meetings are effective and productive
- Prepare statistical reports from the database for metrics, productivity, and various purposes as needed
- Manage portfolio distribution to assigned post-award administrators
- Monitor post-award research administrators' account activities regularly, analyze deficits and balances, and work with RAs to alert PIs and others as appropriate regarding potential issues
- Assist and analyze in Faculty Reviews and Faculty Mentoring plan data provided to Research Director
- Prepare, analyze, and provide support during annual center-wide budgeting
- Develop systems and procedures to ensure RAs and institution are compliant with FFATA reporting requirements
- Coordinate with post-award staff on required data elements for all eligible FFATA reporting, ensure all required documentation is provided within a timely manner, and deposited in appropriate central repository locations
- Coach faculty and staff about effective financial management of grants and contracts
- Liaison between Pre and Post award teams to ensure a comprehensive understanding of Joslin and sponsors award management guidelines and procedures
- Facilitate transitions among both teams upon receipt of an award
- Interface regularly with the Director, Research Compliance/Assurance & Programs to ensure compliance with all regulations
- Bachelor's degree (business or accounting major preferred) or 10 or more years of progressive responsible experience in Pre & Post Award Administration, in lieu of degree
- Eligible for Certification in Research Administration
- Minimum ten years of experience of Pre & Post award grants and contract management for NIH, other federal, foundation, and internal sponsored projects required, including responsibility for grant application submissions and subcontract negotiations
- Progressively responsible experience providing sponsored research support services directly to faculty and physicians in an academic research/hospital environment
- 2-5 years management experience required to organize objectives, train and develop staff, and evaluate performance
- Ability to interact effectively and diplomatically with high-level officials, faculty, administrative personnel, and sponsoring agencies
- Ability to work with precision under pressure and with minimal supervision
- Possess expansive understanding and professional competence in interpreting Federal Acquisition Regulation, Code of Federal Regulations, Uniform Guidance, sponsor-specific policies, federal, state, institutional, and departmental policies and other complex concepts in research administration
- Expert knowledge of Microsoft Office suite, (Microsoft Word), Access databases, spreadsheets (Excel), software
- Demonstrated quantitative and analytical skills are required to project and analyze grant spending v. budget, prepare models
- Understanding of research budgeting, billing, reimbursement processes financial management and reporting
- Excellent time management, accuracy, and attention to detail skills, ability to prioritize multiple projects
- Demonstrated ability to work independently and lead process improvement and development as well as be a part of a team
- Experience managing and developing complex projects
- Analytic problem-solving skills
Joslin Diabetes Center is an Equal Opportunity Employer and it is the policy of Joslin to prohibit discrimination of any type and to afford equal employment opportunities to employees, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, marital/parental status, disability status, protected veteran status, or any other status protected by law.
