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Senior Administrative Support Specialist

2 months ago

Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time

Position Overview:

The Arizona Department of Correction, Rehabilitation & Reentry (ADCRR) is in search of a highly organized and committed professional to take on the role of Executive Operations Coordinator. This role is pivotal in delivering comprehensive support and technical assistance to the executives and administrative personnel within the Education Programs and Community Reentry (EPCR) Division.

Key Responsibilities:

  • Provide extensive assistance to EPCR by managing a variety of tasks aimed at ensuring project completion, conducting in-depth research, drafting official correspondence, and maintaining schedules.
  • Support the human resources liaison by processing various hiring documents and managing personnel records.
  • Oversee the coordination of gate passes and maintain both electronic and physical filing systems.
  • Engage in procurement activities, including purchasing and budget tracking, while ensuring meticulous record-keeping.
  • Prepare documents in response to public information requests and manage confidential employee-related documents.
  • Attend meetings, take minutes, and ensure accurate documentation of discussions.
  • Drive for state business as required and perform additional duties as assigned.

Knowledge, Skills & Abilities:

Knowledge of:

  • Organizational management principles
  • Budgeting and fiscal management practices
  • General administrative functions
  • Management and supervisory principles
  • Various software applications
  • State government structures and regulations

Skills in:

  • Effective verbal and written communication
  • Executive-level office management
  • Building and maintaining professional relationships
  • Tact, diplomacy, and customer service
  • Policy formulation and research

Ability to:

  • Interpret and apply regulations effectively
  • Plan, analyze, and coordinate activities efficiently
  • Establish priorities and manage multiple tasks
  • Develop and implement effective operating procedures
  • Maintain confidentiality and meet deadlines
  • Compose professional correspondence and reports
  • Conduct research and compile data

Preferred Qualifications:

Three (3) years of relevant administrative experience at or above the Administrative Assistant III level, particularly in budget analysis, purchasing, or related administrative services.

Pre-Employment Requirements:

Employment is contingent upon successful completion of a background investigation. If driving is a job requirement, a valid driver's license and acceptable driving record are necessary.

Benefits:

We offer a comprehensive benefits package, including:

  • Vacation and sick leave, along with 10 paid holidays annually
  • Paid parental leave for eligible employees
  • Affordable medical, dental, and life insurance options
  • Robust retirement program
  • Optional benefits such as deferred compensation plans and wellness programs

Retirement:

Positions in this classification are part of the Arizona State Retirement System (ASRS), with enrollment eligibility effective after 27 weeks of employment.