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HR Operations Coordinator

2 months ago

Charleston, West Virginia, United States SIB Holdings Full time
Job Overview

Company Background:

SIB Holdings stands at the forefront of B2B cost optimization and contract adherence solutions, having successfully delivered over $4 billion in savings to our clientele. Our mission is to empower organizations of all sizes to manage their expenditures more effectively, enhance profitability swiftly, and boost operational efficiency with a guaranteed return on investment. We have pioneered innovative solutions that transform how businesses perceive and manage their spending. Our core values revolve around client focus, creativity, and ethical practices. As we experience rapid growth through both organic means and strategic acquisitions, we are actively broadening our platform by targeting businesses that align with our extensive service offerings, allowing us to tap into a wider market.

Role Summary:

The Human Resources (HR) division at SIB is dedicated to understanding and fulfilling the needs of our workforce. We are seeking a proactive and motivated HR Administrator who is eager to advance their career in the dynamic field of Human Resources. This position is ideal for individuals who excel in fast-paced environments and are ready to collaborate with our HR Team to provide comprehensive HR support across the organization, ensuring seamless and effective business operations. The HR Administrator will undertake both administrative and strategic duties, assisting with critical functions such as onboarding, payroll management, compliance, benefits coordination, and process enhancements.

At SIB Holdings, we recognize that our success is intrinsically linked to the well-being of our employees, beginning with the recruitment of the right HR Administrator.

Key Responsibilities:

  • Offer administrative assistance to the VP of HR and the HR and Executive teams.
  • Facilitate the recruitment process by scheduling interviews, managing social media and career platforms, and organizing logistics for university, career, and diversity events.
  • Conduct ongoing research and data analysis tasks as required.
  • Evaluate issues, determine strategies, compile and assess available data, and provide recommendations.
  • Assist in maintaining the HRIS database for tracking HR activities.
  • Monitor and follow up on various action items to ensure deadlines are met.
  • Coordinate calendars to prioritize tasks and prevent scheduling conflicts.
  • Arrange travel for candidates and internal personnel as needed.
  • Procure office supplies as necessary.
  • Contribute to the development and implementation of processes that support organizational objectives.
  • Organize company events and activities.
  • Support the access process for Confidential Unclassified Information.
  • Conduct searches and research to assist the Talent Acquisition Manager.
  • Provide support to the HR Team as required.
  • Review invoices from benefit vendors, assist with worker's compensation audits, and support 401k 5500 audits.
  • Collaborate with accounting on tax-related projects.
  • Process Unemployment Insurance claims.
  • Generate ad-hoc reports as needed.
  • Undertake additional responsibilities as assigned.

Qualifications:

  • A minimum of 5 years of experience in Human Resources, Recruiting, or Administrative roles.
  • An Associate's or Bachelor's degree, or equivalent experience, is preferred.

Skills and Competencies:

  • Proficient in computer applications, including Microsoft Office and other specialized software.
  • Familiarity with HRIS, ATS, and other business applications is advantageous.
  • Internet-savvy with the ability to efficiently locate relevant information.
  • Strong organizational skills with a keen attention to detail.
  • Exceptional verbal and written communication abilities.
  • Capable of working under pressure and meeting tight deadlines while supporting multiple team members.
  • Adept at prioritizing tasks and managing various responsibilities simultaneously.
  • Possess a flexible and open-minded approach to work and responsibilities.
  • A genuine passion for collaboration and a strong customer service orientation.
  • Ability to interact effectively with all levels of internal and external stakeholders.

Physical Requirements:

This position necessitates the ability to sit or stand for extended periods, occasional bending and reaching; may involve lifting up to 25 pounds; requires standard vision and hearing capabilities, with or without accommodations; and is not significantly exposed to adverse environmental conditions.

Equal Opportunity Commitment:

We are an equal opportunity employer, celebrating diversity and committed to fostering an inclusive environment for all employees. All qualified applicants will be considered for employment without regard to various statuses protected by applicable laws.

Compensation and Benefits:

The Company offers competitive compensation based on an applicant's experience, skills, knowledge, abilities, education, licensure, certifications, and other organizational needs. Formal compensation offers will be determined based on the final candidate's qualifications and experience. For the HR Administrator position, the anticipated salary range is between $50,000 and $65,000 annually, prorated based on the start date. This role is classified as FLSA-exempt and is not eligible for overtime pay.

The Company also provides excellent benefits, including Medical, Dental, Vision, Life, Short-Term and Long-Term Disability, Paid Time Off, Maternity and Parental leave, Sick Time, Public Holidays, and a 401(k) plan with a Company match.

Application Accommodations:

We are dedicated to ensuring equal opportunities for all applicants, including those with disabilities. Please inform us if you require any accommodations during the application process, and we will strive to meet your needs.