Student Services Program Coordinator II

2 days ago

Charleston, West Virginia, United States MUSC Health & Medical University of SC Full time
Job Summary

We are seeking a highly organized and detail-oriented Student Services Program Coordinator II to join our team at the Medical University of South Carolina. This role will provide administrative support for faculty and resident programs, including coordinating events, managing daily operations, and facilitating communication between team members.

Key Responsibilities
  • Administrative Support for Faculty and Resident Programs: Coordinate program and administrative functions of the College of Medicine Pathway Resources & Inclusive Mentoring and Engagement (PRIME) Division, particularly related to faculty and resident engagement. Provide administrative support for faculty engagement programs, including Healthy PRIDE and the learning and support network of inclusive excellence faculty leaders in across the departments in the COM. Provide administrative support for resident engagement programs, including McClennan-Banks Resident and Fellow Networking Group, Resident Ambassadors, Virtual Hangouts, and the Achieving Health Equity by Advancing Diversity (AHEAD) Visiting Student Program.
  • Special Projects: Assist the Manager of Pathway Programs and Recruitment Strategies with implementation of pathway programs and event planning. Assist the Director of Inclusive Excellence with implementing and event planning for student programs. Tasks may include developing program materials, reserving meeting space, and food catering.
  • Communications Support: Support the communication programs of the PRIME Team, managed and implemented by the COM Communications team. The communication programs include both internal facing (e.g., across MUSC Enterprise) and external facing (e.g., websites, social media) platforms that effectively inform and promote PRIME programs and events.
  • Daily Administrative Operations: Tasks include reserving space for division meetings, creating agendas for PRIME Division standing meetings, recording meeting minutes, and providing the team with meeting minutes and reminders of individual responsibilities. Maintain an updated calendar of all PRIME Division events. Manage assigned procurement responsibilities. Process all invoices and supporting documentation. Prepare correspondences, reports, memos and other written materials as needed. Maintain supply inventory and submit purchase orders as needed.
  • Research, Program Evaluation, and Data Requests: Create and maintain database on assigned programs, enter data in a timely manner, and assist with providing statistical reports during each Manager's Meeting. Track and update contact information of alumni of PRIME programs. Run reports and summarize data as needed for requests for data, ongoing program evaluation, and local and national presentations. Assist with updating annual report and providing corresponding graphics and charts. Assist the PRIME Division members regarding the overall maintenance and updates of master database.
Requirements

A bachelor's degree and one year experience in student services programs. Computer literacy. Ability to work in a fast-paced environment and prioritize multiple tasks. Excellent communication and organizational skills. Ability to maintain confidentiality and handle sensitive information.

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations.

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