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Administrative Support Specialist

2 months ago

Winter Park, Florida, United States Hearst Full time
{"Job Title": "News Administrative Assistant", "Job Responsibilities": "Key Responsibilities
  • Provide administrative support to the News Director and newsroom personnel.
  • Assist with recruiting and onboarding new hires, including training on various systems.
  • Manage the WESH 2/CW18 LinkedIn account, posting job openings and assisting with recruiting efforts.
  • Liaise between the News Department and other WESH 2/CW18 departments.
  • Assist newsroom supervisors with ADP timecard approvals and submissions.
  • Make travel arrangements for employees, candidates, and consultants.
  • Help news managers with expense reports.
  • Oversee ordering and delivery of office supplies for the News Department.
  • Provide administrative support to other departments and projects as needed.
  • Assist news managers with logistics for big events, including specials, elections, and hurricanes.
  • Manage licensing requests for WESH 2 News footage.
  • Work with the News Director to respond to subpoenas.
  • Help catalog historical video files.
  • Manage cell phone usage for newsroom employees.
  • Manage the WESH internship program and Emma Bowen Fellowship.
  • Prepare items for job and internship recruitment efforts.
  • Review, research, and respond to talent appearance requests.
  • Retrieve, sort, and distribute mail to the newsroom and manage newsroom mailboxes.
  • Answer viewer phone calls, mail, and email.
  • Inventory, order, and budget control of office supplies.
  • Monitor department appliances and ensure they are in working order, maintained, and cleaned out.
  • Keep up with news department bulletin boards.
  • Handle credentialing for the News Department for Kennedy Space Center, NASA, courthouses, political, and tight security events.
  • Respond to news employees' questions or requests.
  • Plan news department parties, lunches, dinners, and assist the General Manager's Executive Assistant with annual station events.
  • Acknowledge employee special events, such as birthdays.
  • Order cakes, gifts, and flowers.
  • Provide switchboard relief or extra assistance to the GM's Executive Assistant.
  • Perform any other tasks assigned by news managers.
", "Requirements": "Requirements
  • Maintain confidentiality in all aspects of the position.
  • Be a strong team player, take initiative, and be an enthusiastic go-to person.
  • Excellent communication and interpersonal skills.
  • Must be detail-oriented, a quick learner, and self-starter.
  • Must be organized and able to multitask.
  • Maintain a professional and positive attitude.
  • Support a culture of teamwork, collaboration, and a growth mindset.
  • Must be able to work inside the WESH 2/CW18 newsroom.
  • Must be flexible with hours for Election and Hurricane coverage.
  • 1-2 years working in a fast-paced office environment.
  • Proficient in MS Office; Excel, Word, PowerPoint.
  • Familiarity with writing news copy, ENPS, Adobe Premiere, and non-linear video editing a bonus.
  • Hearst Television is a proud supporter of military veterans. Related military training and experience will be considered.
", "Benefits": "Benefits
  • Medical | Dental | Vision
  • 401(k) matching
  • Emotional Wellness Support
  • Paid Time Off
  • Paid Parental Leave
  • LGBTQ+ Health Services
  • Additional benefits to meet your and your family's needs
", "lang_code": "en-US"}