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Executive Operations Leader

2 months ago

San Francisco, California, United States Tbwa ChiatDay Inc Full time
Chief of Staff / Administration, Tbwa Chiat/Day IncOur Purpose

Our purpose is to enhance organizational health and resilience through strategic leadership to overcome challenges and foster growth.

Commitment to Diversity at Tbwa Chiat/Day Inc

We believe that diverse viewpoints are essential to creative innovation and exploration. At Tbwa Chiat/Day Inc, outstanding professionals and creative thinkers from various backgrounds collaborate to further a common purpose. Our deliberate focus is on Inclusion, ensuring that all team members feel valued for their distinct perspectives. We are all responsible for maintaining a diverse and welcoming workplace.

Your Contributions to Tbwa Chiat/Day Inc

The Director, Chief of Staff / Administration will report to the Executive Leadership and will be based in our operational hub. The ideal candidate will excel in a dynamic environment that emphasizes collaboration, transparency, operational excellence, and integrity. This role will serve as a vital, strategic, and trusted ally to the Executive Leadership and other key figures within the organization. The incumbent will be expected to lead, inspire, and influence as directed by the Executive Leadership. They will be deeply involved in both strategic and operational aspects of the organization, ensuring optimal operational and financial performance in partnership with leadership.

Who You Are

Oversee daily operations of the organization

  • Provide high-level advisory support, project leadership, execution, and facilitation while being a key collaborator across functions.
  • Engage in the development, execution, and achievement of the organization’s overall strategic vision and growth plan in partnership with leadership.
  • Able to influence others, adapt swiftly, think innovatively, and operate efficiently in a fast-paced and evolving environment.
  • Collaborate across various internal functions, prioritizing activities based on impact and strategic objectives.
  • Key partner to corporate teams, facilitating cross-organizational initiatives and communications.
  • Identify problems, create processes, and execute operational tasks effectively.
  • Manage financials, budgets, and workforce plans in collaboration with finance and human resources teams.
  • Coordinate organizational procedures for enhanced efficiency and productivity while streamlining collaboration among team members.
  • Exhibit strong communication skills and engage with senior leaders professionally.
  • Build and maintain key relationships with business leaders across the organization.
  • Lead, oversee, and manage critical projects while communicating project status to stakeholders.
  • Act as a culture champion, guiding the implementation of organizational values and behaviors.
  • Maintain accountability for the timely delivery of commitments.
  • Develop and execute meeting agendas, ensuring a positive and productive experience for teams.
  • In partnership with leadership, prepare and present relevant organizational data, progress, and strategic priorities.
  • Assist leadership in preparing meeting materials and managing relationships with external partners while adhering to compliance and confidentiality standards.
  • Prepare and manage materials as requested by leadership.
  • Identify and recommend necessary internal and external resources for timely project completion.
  • Respond to inquiries on behalf of leadership as needed.
  • May lead organization-specific onboarding and employee engagement initiatives.
  • Keep leadership informed about developments within teams and projects.
  • Manage external speakers and organizational events.
  • Develop and lead the administrative team.

Minimum Qualifications

  • 8+ years of relevant experience in similar roles.
  • Experience in team leadership.
  • Ability to quickly adapt to new processes and technologies.
  • A critical thinker capable of analyzing options and solutions while making pragmatic decisions.
  • Exceptional communicator with strong influencing skills, fostering effective relationships with stakeholders.
  • Strong organizational and multitasking abilities with a sense of urgency.
  • Excellent time management and project management capabilities.
  • Detail-oriented and results-driven.
  • Able to handle sensitive information with discretion.
  • Approaches challenges and high-pressure situations with a positive attitude.
  • Excellent written and verbal communication skills.
  • Advanced proficiency in productivity software.
  • Experience in the creative industry preferred.

The compensation for this role considers various factors including work location, individual skill set, relevant experience, and business needs.

What We Value

We foster a culture of collaboration and excellence, believing in the values of inclusion and belonging to drive innovation.

Tbwa Chiat/Day Inc provides equal employment opportunities to all employees and applicants, prohibiting discrimination and harassment of any kind.

This policy applies to all employment terms and conditions, including recruitment, hiring, placement, promotion, termination, and training.

Thank you for your interest in Tbwa Chiat/Day Inc, where we strive for a culture of excellence, learning, and belonging.