Administrative Operations Coordinator

2 weeks ago

Davie, Florida, United States Aston Carter Full time
Position Overview
An esteemed Insurance Firm is seeking an Administrative Operations Coordinator to join their dynamic team.

Role Responsibilities

The Administrative Operations Coordinator will oversee the reception area and front desk operations, providing essential administrative assistance and facilitating various tasks to ensure the office runs efficiently.

This role encompasses managing incoming communications, welcoming guests, handling mail distribution, organizing deliveries, scheduling meetings, coordinating lunch events, maintaining the cleanliness of shared spaces, processing faxes, liaising with property management, updating contact databases, and procuring office supplies.

Additionally, the position requires collaboration with other departments to assist with reporting, data management, and various administrative functions as required.


Required Skills
  • Proficiency in Microsoft Office Suite
  • Data Management Expertise

Desired Attributes
  • Detail-oriented
  • Ability to handle multiple tasks simultaneously
  • Strong administrative support skills

Employment Type
This is a Contract-to-Hire opportunity with a duration of 6 months.

Work Environment
This position is fully on-site within a professional office setting. The standard working hours are Monday to Friday, 8:00 AM to 5:00 PM, with a more relaxed dress code on Fridays. The office accommodates 30-40 employees, with occasional visitors.

About Aston Carter
Aston Carter is dedicated to providing exceptional corporate talent solutions to a diverse range of clients globally. We specialize in various fields including accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative roles. Our extensive recruiting expertise and vast network enable us to meet the evolving needs of our clients and talent community with agility and excellence.

Diversity, Equity & Inclusion
At Aston Carter, we believe that diversity and inclusion are fundamental to the success and equity of our workforce. Our commitment to DE&I is reflected in our practices, which include:
  • Recruiting diverse talent
  • Fostering an inclusive environment through continuous self-reflection
  • Creating a culture of care, engagement, and recognition with clear outcomes
  • Providing growth opportunities for all employees

Aston Carter is an equal opportunity employer and welcomes applications from all individuals without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

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