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Accounts Payable Specialist

2 months ago

Baltimore, Maryland, United States Aston Carter Full time
Job Description

As a Part-time Accounts Payable Specialist, you will play a crucial role in identifying and processing foreign and domestic invoices. Your responsibilities will include preparing and posting prepayments to subscription agents, tracking transactions for vendor prepayment accounts, and reconciling foreign currency conversions, vendor discounts, foreign wire bank fees, vendor refunds/credits, and special shipping charges.

You will also be responsible for creating vendors records for the Libraries' Alma and SAP financial systems, creating electronic export files for domestic payments, and transferring them to the University's Accounts Payable Department. Additionally, you will initiate SAP online payment requests, complete SAP cost transfers, reconcile vendor statements, track and reconcile procurement card purchases, and track revenues and expenses for all libraries' electronic resources.

Furthermore, you will verify account information and accuracy of items charged to budgets, respond to inquiries from internal and external sources, and resolve discrepancies. You will also maintain budget hierarchies, create budget reports, track materials budget expenditures, and assist with fiscal year close.

Key Responsibilities
  • Foreign and domestic invoice processing
  • Prepayments to subscription agents
  • Foreign currency conversions
  • Vendor discounts
  • SAP financial systems
  • Reconciliation of vendor statements
  • Procurement card purchases tracking
  • Budget report creation
  • Software applications (spreadsheets and relational databases)
  • Reconciliation of financial systems
About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. We specialize in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. We maintain an inclusive environment through persistent self-reflection, build a culture of care, engagement, and recognition with clear outcomes, and ensure growth opportunities for our people.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.