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Office Administration Specialist

2 months ago

Tampa, Florida, United States SRS REAL ESTATE PARTNERS LLC Full time
Job Overview

POSITION SUMMARY

This full-time role is essential for managing the operational functions of our offices. The successful candidate will oversee financial administration, personnel management, facilities coordination, real estate compliance, and serve as a key liaison across departments to uphold corporate standards and policies. This position may involve occasional travel to support various office locations.

KEY RESPONSIBILITIES

Financial Management

  • Track and authorize expenditures, ensuring vendor invoices are processed in the online accounts payable system.
  • Prepare and submit personnel expense reports for review.
  • Authorize online vendor purchases and confirm compliance with contract stipulations.
  • Conduct a thorough analysis of monthly Profit & Loss Statements, identifying and explaining variances.
  • Develop and manage the annual budget while implementing cost control measures.
  • Accurately project expenses for supported offices.
  • Assist in documenting and forecasting revenue for each broker.

Human Resources Coordination

  • Manage the onboarding and offboarding processes for personnel.
  • Review and approve timesheets and leave requests within the payroll system.
  • Communicate and enforce company policies and procedures.
  • Act as the primary contact for office-related inquiries.
  • Recruit temporary staff as necessary.

Facilities Oversight

  • Collaborate with property management to address facility needs, including lease renewals and office services.
  • Procure and organize office supplies and equipment.
  • Assess and facilitate the acquisition of furniture and storage solutions.
  • Manage office relocations and renovations as required.

Licensing and Compliance

  • Ensure compliance with state and broker real estate licensing requirements.
  • Negotiate contracts with local vendors when necessary.
  • Serve as a liaison with legal counsel for contractual matters.

Interdepartmental Collaboration

  • Accounting: Ensure proper processing of all accounts payable and budget-related items.
  • Human Resources: Coordinate personnel transitions with headquarters and facilitate training for new hires on operational standards.
  • Information Technology: Support local office technology initiatives and ensure effective implementation of policies and procedures.

QUALIFICATIONS

  • A minimum of three years of experience in commercial real estate or office management is required.
  • At least five years of professional experience is preferred, with a bachelor's degree being advantageous.
  • Strong understanding of financial principles and practices is essential.
  • Proficiency in MS Office applications (Outlook, Excel, Word) is necessary.
  • Analytical skills are required to provide solutions and insights.
  • Exceptional attention to detail and organizational skills are critical.
  • Excellent verbal and written communication abilities are a must.
  • Ability to manage multiple tasks effectively in a dynamic environment.
  • Capability to work independently while also being a collaborative team member.

OUR VALUES

We believe that our success is directly tied to the success of our clients. Our core values include:

  • Integrity: We uphold our integrity in all situations.
  • Respect: We value diverse perspectives and the intrinsic worth of every individual.
  • Teamwork: We achieve extraordinary results through collective efforts.
  • Balance: We maintain a healthy balance between work and personal life.
  • Leadership: We focus on attracting and developing leaders of character.