Administrative Support Specialist

4 days ago

Ithaca, New York, United States Cornell Univ (NYS Colleges & Exper Sta) Full time

At Cornell University, we are seeking an Administrative Support Specialist to join our team in the College of Agriculture and Life Sciences, American Indian and Indigenous Studies Program. In this role, you will provide comprehensive administrative support to the Associate Director, Director, and Department Business Administrator.

Key Responsibilities:

  1. Provide administrative support to the Director.
  2. Handle public inquiries.
  3. Plan and coordinate event logistics, including registration, scheduling, accommodations, food, and materials.
  4. Manage the student employee application process.
  5. Maintain program directories and email listservs.
  6. Arrange travel and process reimbursements for invited speakers and staff.
  7. Purchase goods and services through Cornell's procurement systems.

Course Support and Academic Assistance:

  1. Collaborate with the College Registrar's Office and Director to organize and publicize AIIS courses.
  2. Prepare master events and faculty schedules.
  3. Facilitate AIIS course descriptions for the course catalog.
  4. Monitor course enrollments.
  5. Reserve classrooms and lecture halls.
  6. Provide logistical support for AIIS 6010 Speaker Series.
  7. Assist the Directors of Graduate and Undergraduate Studies with student records, data, and administrative tasks related to AIIS minor recruitment and promotion.

Communications Support:

  1. Update, layout, and schedule content for the weekly newsletter.
  2. Create and distribute event and course announcements through various platforms.
  3. Maintain program communications, including website and social media.
  4. Supervise student Office Assistants providing communications and other support.

This is a full-time, contract position (39 hours per week) based fully on-site in Ithaca, NY. The regular schedule is Monday to Friday, generally from 8:30 a.m. to 5:00 p.m., with final hours determined by the supervisor. Evening and weekend shifts will be required to support special events.

What We Need:

  1. Formal training beyond high school, such as 1-2 years of college coursework, an associate's degree, or equivalent experience (4-6 years).
  2. Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and related software such as DUST, PeopleSoft, CCI ACALOG, E-SHOP, and Canvas.
  3. Strong communication and organizational skills with the ability to prioritize multiple projects.
  4. Proven success in providing excellent customer service in an administrative role.
  5. Ability to work collaboratively while fostering a respectful work environment.
  6. Demonstrated sound judgment, creativity, and problem-solving abilities.
  7. Ability to work effectively both independently and as part of a team.
  8. Skilled in maintaining a professional atmosphere in a busy environment.
  9. Ability to handle confidential information responsibly.
  10. Demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
  11. Experience working with people from diverse racial, ethnic, and socioeconomic backgrounds.
  12. Ability to foster inclusive and equitable relationships with students, faculty, staff, and community members.

If you have all those things, great We have a few more things that we would prefer you to have, but it's ok if you don't.

  1. Bachelor's degree (BS, BA, or BFA) with at least five years of relevant experience.
  2. Proficiency in InDesign; experience with Adobe Creative Suite is a plus.
  3. Coursework in Native American or Indigenous history/American Indian Studies preferred.
  4. Familiarity with Native cultures is an asset.

Rewards and Benefits:

  1. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
  2. Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands.
  3. Follow this link to learn more about the Total Rewards of Working at Cornell: https://www.hr.cornell.edu/careers/total-rewards.

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$25.52 - $29.66

Remote Option Availability:

Onsite

Company:

Contract College

Contact Name:

Keionda Lewis

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

  1. Prior relevant work or industry experience
  2. Education level to the extent education is relevant to the position
  3. Unique applicable skills
  4. Academic Discipline

To learn more about Cornell's non-union staff job titles and pay ranges, see https://www.hr.cornell.edu/careers/staff-job-titles-and-pay-ranges.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see https://www.hr.cornell.edu/careers/union-wages.

Current Employees:

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

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