Logistics Coordinator

2 weeks ago


Decatur, Illinois, United States Wise Staffing Group Full time
Job Overview

Position Summary: This role serves as a vital administrative and clerical support function within Wise Staffing Group. The individual in this position will engage in various tasks associated with the shipping and receiving of incoming materials to the service center, as well as managing outgoing material orders to clients and external processors. The employee will be responsible for scheduling outbound deliveries using the RMI Truck Scheduler and coordinating receiving appointments for incoming delivery vehicles. This position operates under the direct oversight of the Operations Manager.

Key Responsibilities:
  1. Adheres to all organizational safety protocols and procedures.
  2. Processes and organizes order pickers into designated trays.
  3. Receives customer Bills of Lading (BOL) and categorizes them into the correct routes.
  4. Establishes delivery routes utilizing RMI Truck Scheduling.
  5. Coordinates delivery appointments for incoming shipments.
  6. Handles Purchase Orders (PO) and receiving documentation, entering data into the system.
  7. Reviews and prints documents for accuracy prior to finalization.
  8. Scans Material Transfer Receipts (MTR) into the imaging system.
  9. May procure office or plant supplies under the guidance of the General Manager or Operations Manager.
  10. Performs additional related tasks as assigned or requested.
Qualifications:
  1. Basic proficiency in reading and writing in English to comprehend instructions, tickets, and safety manuals.
  2. 1-2 years of experience with document processing software on a computer.
  3. Fundamental arithmetic skills for calculating and converting decimals, fractions, and weights.
  4. Effective communication skills, both verbal and written.
  5. Strong telephone etiquette, answering calls promptly and professionally.
  6. Ability to work independently with minimal supervision.
  7. Demonstrates sound judgment and the ability to recognize and follow appropriate company procedures and policies.
  8. Collaborates with both Sales and Operations teams to coordinate material pickups, deliveries, and assist in arranging transportation for direct shipments to clients.
Core Competencies:
  1. Communication: Active listening, following directions, and valuing others' opinions while maintaining courtesy and respect.
  2. Time Management: Effectively prioritizes work orders and meets job deadlines.
  3. Team Collaboration: Functions as a competent team member, providing support to colleagues and contributing to group objectives.
  4. Attendance & Punctuality: Demonstrates reliable attendance and adapts to changes in business schedules.
  5. Judgment: Exhibits sound judgment and makes reasonable decisions within the scope of responsibilities.
Physical Demands:

In a typical workday, the employee will engage in activities such as sitting, standing, walking, seeing, hearing, grasping, reaching, pushing, pulling, lifting, climbing, balancing, stooping, kneeling, crouching, and talking, with the ability to lift weights up to thirty (30) pounds.

Work Environment:

The employee will primarily work in an office setting (90% of the time) at a desk on a computer, but may occasionally need to inspect materials upon receipt or enter the warehouse on a limited basis.



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