Operations Support Coordinator

2 weeks ago


Springfield, Illinois, United States Kwfc Radio Full time

Operations Support Coordinator - Chief Operations Officer Overview:

The Operations Support Coordinator plays a vital role in enhancing the mission of Kwfc Radio by delivering essential administrative assistance to the Chief Operations Officer. This includes managing office functions, overseeing volunteer activities, and executing assigned projects efficiently.

Key Responsibilities:

  • Facilitates support for the Chief Operations Officer by providing leadership and oversight for designated projects, ensuring timely completion and collaboration with relevant personnel.
  • Assists leadership by gathering information for informed decision-making and communication, ensuring access to necessary resources or data promptly.
  • Acts as the communications lead to guarantee that shared information is verified and accurately communicated to working groups within the COO's domain, encompassing various departments.
  • Oversees the management, updates, and finalization of reports, statistics, and schedules for the COO.
  • Coordinates travel arrangements and itineraries for the COO.
  • Supports the coordination of expense reporting processes.
  • Plans, organizes, and assists in event logistics, including catering, presentation materials, and attendee needs.
  • Provides comprehensive administrative support to the COO concerning daily operations and workflow as required.
  • Assists the Director of Program Project Management with scheduling, travel arrangements, and expense reporting.
  • Supports the Ambassador for the Poor with scheduling, travel arrangements, and expense reporting.
  • Completes additional duties as assigned.

Qualifications:

  • A bachelor's degree is preferred; a high school diploma or equivalent is mandatory.
  • Two or more years of experience in a related field is preferred.
  • Proficiency in both Mac and PC software applications, including Gmail, Microsoft Word, PowerPoint, and Excel.
  • Excellent verbal and written communication skills are essential for conveying organizational initiatives effectively.
  • Strong organizational abilities and the capacity to manage multiple tasks simultaneously.
  • Demonstrated interpersonal communication and relational skills.
  • Able to thrive in a fast-paced environment.
  • Active participation in organizational meetings and activities is expected.
  • Advocates for the mission, striving to cultivate and expand financial and resource opportunities to support organizational initiatives.
  • Represents the organization positively, aligning with its mission and core values.

Supervisory Responsibilities:

This position may involve direct supervisory responsibilities for staff or volunteers as assigned.



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