Commercial Construction Project Administrator

2 weeks ago

Spokane, Washington, United States K2 Staffing, LLC Full time

Overview
Our client, K2 Staffing, LLC, is a reputable and established General Contractor with a strong presence in the construction industry.

We are currently seeking a Commercial Construction Project Administrator with prior experience in the construction sector.

This role requires an individual who is organized, personable, energetic, and self-motivated, possessing excellent verbal and written communication skills.

Key Responsibilities
1. Distribute project bid requests to subcontractors.
2. Make follow-up calls to assess the status of subcontractor bids during the bidding process.
3. Maintain and manage the subcontractor call list, ensuring accurate bid coverage throughout the bidding phase.
4. Organize and manage bid Requests for Information (RFIs) from subcontractors for project management.
5. Collect and organize subcontractor bids efficiently.
6. Follow up with subcontractors via phone and email to secure bids and address bid-related inquiries.
7. Assist in managing the subcontractor database.
8. Oversee, monitor, and process submittals and RFIs.
9. Resolve discrepancies by gathering and analyzing relevant information.
10. Take detailed meeting notes.
11. Gather quotes from subcontractors and material suppliers.
12. Maintain project contact lists and plan lists.
13. Manage plan revisions both manually and electronically.
14. Ensure proper filing and document control.
15. Send, track, and receive subcontracts and subcontractor insurance documentation.
16. Manage electronic project documents on a shared file site.
17. Collaborate with government agencies to obtain necessary permits.
18. Work with subcontractors to compile billings and ensure all paperwork is accurate.
19. Prepare closeout document packages.
20. Provide assistance and support to Project Management.
21. Act as a Notary.
22. Manage the Global Directory for Procore.
23. Update AIA Subcontract and Owner Templates.
24. Reference governing state retention and lien period limits.
25. Update the Global Project List.

Project Management Duties
1. Maintain the project directory (assigning notifications and distribution groups).
2. Flag flow-down requirements from owner contracts to subcontracts.
3. Post RFIs to Procore after Project Manager review.
4. Follow up on RFI logs with architects and engineers.
5. Create a submittal log in Procore.
6. Request subcontractor submittals from subcontractors.
7. Post submittals to Procore after Project Manager review.
8. Follow up on submittal logs with architects and engineers.
9. Overlay plans to reflect changes from updated plans provided by architects.
10. Request pricing from subcontractors and vendors, and follow up.

Owner Change Orders
1. Prepare, issue, and collect change orders.
2. Draft owner billings.

Owner Billings
1. Issue and track owner billings.
2. Prepare for cost-plus audits.
3. Manage fund control.
4. Cost code material supplier invoices.
5. Cost code labor timecards.

Technical Skills Required
Proficiency in Microsoft Office (Word, Outlook, Excel), PDF software (Bluebeam or Adobe), Procore, Sage, along with strong mathematical skills, time management abilities, and the capacity to work under pressure while meeting deadlines. Ability to work independently as well as collaboratively within a team.

Qualifications
1. 2-4 years of experience in construction administration is preferred.
2. High school diploma or equivalent.

Compensation & Schedule
This is an hourly position with flexible office hours. Compensation is based on a 40-hour workweek, with rates ranging from $17 to $22 per hour, depending on experience.

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