Executive Assistant

2 days ago


San Francisco, California, United States Top Tier Reps LLC Full time
Job Overview

Top Tier Reps LLC is seeking a highly skilled Executive Assistant to provide exceptional administrative support to our law firm partners. This role is critical to the success of our partners, involving business development, client relationship management, and efficient daily operations.

Key Responsibilities
  • Calendar Management: Prioritize and manage an active calendar, coordinating appointments, meetings, and events to optimize partners' schedules.
  • Communication and Coordination: Act as a gatekeeper, screening calls and requests, and keeping partners informed of commitments and responsibilities. Resolve scheduling conflicts proactively.
  • Travel and Logistics: Arrange detailed travel plans, including accommodations and transportation, while adhering to partners' preferences and guidelines.
  • Document Management: Handle confidential correspondence with attention to detail. Manage documents including copying, scanning, and e-filing, ensuring adherence to confidentiality policies.
  • Client Billing: Review monthly bills for accuracy, respond to client requests for estimates, and monitor accounts receivable and collections. Collaborate with the billing coordinator to ensure accurate billing and follow-up.
  • Business Development and Client Maintenance: Assist with business development efforts, manage contacts, prepare pitch materials, and support client onboarding and social media management. Plan and organize small events and handle client gifting.
  • Practice Administration: Support practice administration tasks such as maintaining reports, preparing meeting agendas and materials, and updating PowerPoint presentations. Travel as needed for trial preparation.
Requirements
  • 5+ years of experience supporting a law firm partner or C-level executive, with strong preference for candidates with prior litigation experience. Legal experience is required.
  • Bachelor's degree preferred, or equivalent experience or relevant certifications.
  • Strong organizational abilities and flexibility to adapt to changing needs.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite, Adobe Acrobat, and social media platforms. Knowledge of Salesforce is preferred.
  • Understanding of financial transactions and commitment to ethical practices.
What We Offer
  • Salary: $107,000 to $145,250 annually, plus discretionary bonus
  • Benefits: Comprehensive healthcare, life insurance, health savings accounts, flexible spending accounts, and wellbeing programs.

  • Executive Assistant

    1 week ago


    San Francisco, California, United States Career Group Full time

    {"title": "Executive Assistant", "description": "Support a Dynamic Team as an Executive AssistantAre you a highly organized and proactive professional looking for a challenging role? We're seeking an Executive Assistant to support our leadership team in a fast-paced environment.Key Responsibilities:Manage complex calendars and travel arrangements with...

  • Executive Assistant

    3 weeks ago


    San Francisco, California, United States Career Group Full time

    Job Title: Executive Personal AssistantWe are seeking a highly organized and polished Executive Personal Assistant to provide high-touch support to our UHNW individual client. The ideal candidate is a multitasking expert who can manage a constantly changing schedule with ease.Responsibilities:Calendar management with organizing and scheduling appointments...

  • Executive Assistant

    3 weeks ago


    San Francisco, California, United States AMS Staffing, Inc. Full time

    Job DescriptionWe are seeking a highly skilled and organized Executive Assistant to join our team at AMS Staffing, Inc. in San Francisco. This is a full-time, permanent position with a salary between $100-125K and a hybrid work arrangement of 3 days onsite and 2 days working from home.The ideal candidate will have a minimum of 2 years of experience in an...

  • Executive Assistant

    3 days ago


    San Francisco, California, United States Career Group Full time

    Executive Assistant OpportunityA dynamic nonprofit organization in San Francisco seeks a highly motivated and organized Executive Assistant to support one of their senior executives. This is a 6-month onsite contract role with the potential to become a full-time position. The ideal candidate will have a strong background in administrative support, excellent...

  • Executive Assistant

    2 weeks ago


    San Francisco, California, United States OWN Real Estate Full time

    Job DescriptionWe are seeking a highly organized and proactive Executive Assistant to provide administrative support to our team lead and contribute to the success of our organization.The ideal candidate will be responsible for overseeing scheduling, preparing for meetings, and recording minutes, as well as screening incoming information and reporting to the...

  • Executive Assistant

    4 weeks ago


    San Francisco, California, United States Placed Full time

    Job OverviewWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our Managing Directors and Global Heads of Strategic Capital in San Francisco, CA.The ideal candidate will possess a strong ability to handle confidential and critical information, interact with senior-level executives, and demonstrate excellent...

  • Executive Assistant

    4 weeks ago


    San Francisco, California, United States AMS Staffing Inc. Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at AMS Staffing Inc. in San Francisco. This is a full-time, permanent position with a competitive salary and excellent benefits.Key Responsibilities:Provide administrative support to attorneys, including writing and editing emails, drafting...

  • Executive Assistant

    3 weeks ago


    San Francisco, California, United States Aya Healthcare Full time

    {"title": "Executive Assistant Opportunity", "details": "Aya Healthcare is seeking an experienced Executive Assistant to provide high-level administrative support to the Senior Associate Vice Chancellor and Chief Financial Officer at UCSF. Responsibilities: * Provide direct administrative support to the Senior Associate Vice Chancellor and Chief Financial...

  • Executive Assistant

    3 weeks ago


    San Francisco, California, United States AMS Staffing Inc. Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at AMS Staffing Inc. in San Francisco. This is a full-time, permanent position with a salary range of $125,000 to $140,000 per year, plus excellent benefits.Key Responsibilities:Provide administrative support to attorneys, including writing and...

  • Executive Assistant

    3 days ago


    San Francisco, California, United States Veterans Sourcing Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to support our executive team. The ideal candidate will have a strong background in administrative support and be able to handle a wide range of tasks with discretion and confidentiality.Key ResponsibilitiesProvide administrative support to the executive team, including preparing...

  • Executive Assistant

    1 week ago


    San Francisco, California, United States MAHLER PRIVATE STAFFING Full time

    Job Title: Executive AssistantA highly skilled and organized Executive Assistant is sought to provide exceptional administrative support to a busy principal in San Francisco. The ideal candidate will possess superior organization and calendar management skills, with the ability to prioritize competing tasks effectively.Key Responsibilities:Maintain the...

  • Executive Assistant

    2 weeks ago


    San Francisco, California, United States Scion Staffing Full time

    Job OpportunityWe are seeking an experienced Executive Assistant to join our team at Scion Staffing. This is an excellent opportunity to work closely with our CEO and contribute to the success of our organization.ResponsibilitiesManage the CEO's calendar, including scheduling and rescheduling appointmentsDraft and manage emails and correspondence on behalf...

  • Executive Assistant

    4 weeks ago


    San Francisco, California, United States San Francisco Equity Partners Full time

    Job Title: Executive Assistant Office ManagerSan Francisco Equity Partners is seeking a highly skilled and organized Executive Assistant Office Manager to join our team. As a key member of our support staff, you will provide administrative support to our investment professionals, CFO, and other outside professionals.Key Responsibilities:Manage office...


  • San Francisco, California, United States Addison Group Full time

    Executive Assistant to Chief Executive OfficerJoin Addison Group, a leading staffing agency, as an Executive Assistant to our Chief Executive Officer. This is a unique opportunity to work closely with our CEO and be an integral part of our executive team.Key Responsibilities:Collaborate with project teams and the CEO's office to develop and monitor project...

  • Executive Assistant

    3 weeks ago


    San Francisco, California, United States BURKE+CO Full time

    Job OverviewOur client, a leading private investment firm, is seeking a highly skilled Executive Assistant to support their team in San Francisco. This role will be responsible for providing daily administrative support to multiple senior executives, managing calendars, scheduling appointments, and arranging corporate travel. The ideal candidate will have...

  • Executive Assistant

    4 weeks ago


    San Francisco, California, United States Pottery Barn Full time

    About the RoleWe are seeking a highly skilled and organized Executive Assistant to provide exceptional administrative support to our senior leadership team. In this role, you will be responsible for managing complex schedules, coordinating travel arrangements, and maintaining a safe and efficient work environment.Key ResponsibilitiesManage and coordinate...

  • Executive Assistant

    4 weeks ago


    San Francisco, California, United States San Francisco Equity Partners Full time

    Job Title: Executive Assistant Office ManagerSan Francisco Equity Partners is seeking a highly skilled and organized Executive Assistant Office Manager to join our team.About the Role:We are looking for a detail-oriented and proactive individual to support our investment professionals, CFO, and outside professionals. The successful candidate will be...


  • San Francisco, California, United States Schechter Reed Full time

    Job Title: Executive Assistant to Chief Executive OfficerCompany Overview: Our client has built a cutting-edge AI-powered platform and a company committed to hustle and success.Job Summary:We are seeking an experienced Executive Assistant to support a dynamic CEO. This multi-dimensional role will seamlessly integrate calendar management, travel coordination,...

  • Executive Assistant

    1 week ago


    San Francisco, California, United States Scion Staffing Full time

    Job OpportunityWe are seeking an experienced Executive Assistant to join our team at Scion Staffing. As a key member of our organization, you will provide administrative support to our CEO and contribute to the success of our mission-driven team.ResponsibilitiesManage the CEO's calendar, scheduling appointments and ensuring seamless communication.Draft and...

  • Executive Assistant

    3 weeks ago


    San Francisco, California, United States Pawlicy Advisor Full time

    About the RoleWe're seeking a highly organized and experienced Executive Assistant to join our team at Pawlicy Advisor. As a key member of our team, you will provide top-notch support to our executive team, manage administrative tasks, and contribute to the success of our company.ResponsibilitiesProvide executive team support, including travel arrangements,...