Executive Secretary

4 days ago


Miami, Florida, United States S Davis & Associates Full time

At S Davis & Associates, we are seeking a highly skilled and experienced Executive Secretary to join our team as a Construction Contract Administrator.

About the Role

This is a unique opportunity for an organized and detail-oriented individual to utilize their exceptional administrative skills in a fast-paced construction environment.

The successful candidate will be responsible for providing administrative support to our team of professionals, including maintaining complex records and files, preparing reports, and coordinating meetings and events.

We offer a competitive salary of $65,000 per year, commensurate with experience.

Job Description
  • Minimum 5 years of experience in administration of facility construction contracts;
  • High school required; some college study preferred;
  • Demonstrates knowledge of current computing technologies and software applications appropriate to the position's job responsibilities;
  • Proficiency in basic Microsoft Office software;
  • Ability to communicate effectively, both orally and in writing;
  • Ability to deal effectively with the public;
  • Maintain records and files on construction projects, including review of specification forms, contracts and related documents;
  • Establishes and maintains control procedures for processing incoming correspondence and action documents;
    Composes moderately to highly complex correspondence for supervisor's signature;
  • Maintains department/division personnel records. Processes personnel paperwork related to newly hired department/division employees;
  • Performs light accounting functions and maintains budget records;
  • Maintains confidentiality regarding department and business matters;
Requirements
  • Minimum 5 years of progressively responsible experience performing routine office clerical functions;
  • Ability to work effectively in a team environment;
  • Excellent communication and interpersonal skills;
  • Ability to prioritize tasks and manage multiple projects simultaneously;
  • Demonstrated ability to maintain confidentiality and handle sensitive information;
What We Offer
  • A competitive salary of $65,000 per year, commensurate with experience;
  • A dynamic and supportive work environment;
  • Ongoing training and professional development opportunities;
  • A comprehensive benefits package, including health insurance, retirement plan, and paid time off;


  • Miami, Florida, United States Coral Gables Hospital Full time

    Job OverviewCoral Gables Hospital seeks an experienced Executive Secretary to support the CEO and Administrative Team in day-to-day operations.


  • Miami, Florida, United States North Shore Medical Center Full time

    Job OverviewWe are North Shore Medical Center, a leading healthcare provider dedicated to delivering exceptional nursing, medical, and social services 24/7. Our team is committed to the professional development of our staff, functional improvement of our patients, and cultivation of strong partnerships within our communities.Salary Range: $60,000 - $80,000...


  • Miami, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and...


  • Miami, United States We Recruit Full time

    About the job Executive Assistant C-suite Position Summary: Provides diverse and advanced secretarial and administrative primary support for Tier C or D Executives in company. This position supports system-wide activities in support of Executive(s). This position handles complex assignments and information/documents of the highest confidential nature and...

  • Executive Assistant

    2 days ago


    Miami, United States The CGC Group Full time

    Position Objective: The Executive Assistant responsible for simplifying the CEO's workload, making his high-level decisions possible. This role directly impacts company growth and operational success. The Executive Assistant needs to create and monitor company project progress, set deadlines, solve issues as they arise, create a budget, and evaluate project...

  • Litigation Secretary

    2 weeks ago


    Miami, United States Rivkind, Margulies & Rivkind, P.A. Full time

    Rivkind Margulies & Rivkind, P.A. is seeking to hire a litigation assistant to join our team. This position is responsible for supporting our practice by preparing pleadings, discovery, and legal correspondence, as well as organizing and maintaining files. You will also be asked to file pleadings with court clerks including State and Federal court platforms...

  • Litigation Secretary

    4 weeks ago


    miami, United States Rivkind, Margulies & Rivkind, P.A. Full time

    Rivkind Margulies & Rivkind, P.A. is seeking to hire a litigation assistant to join our team. This position is responsible for supporting our practice by preparing pleadings, discovery, and legal correspondence, as well as organizing and maintaining files. You will also be asked to file pleadings with court clerks including State and Federal court platforms...

  • Litigation Secretary

    4 weeks ago


    Miami, United States Rivkind, Margulies & Rivkind, P.A. Full time

    Rivkind Margulies & Rivkind, P.A. is seeking to hire a litigation assistant to join our team. This position is responsible for supporting our practice by preparing pleadings, discovery, and legal correspondence, as well as organizing and maintaining files. You will also be asked to file pleadings with court clerks including State and Federal court platforms...

  • Litigation Secretary

    4 weeks ago


    Miami, United States Rivkind, Margulies & Rivkind, P.A. Full time

    Rivkind Margulies & Rivkind, P.A. is seeking to hire a litigation assistant to join our team. This position is responsible for supporting our practice by preparing pleadings, discovery, and legal correspondence, as well as organizing and maintaining files. You will also be asked to file pleadings with court clerks including State and Federal court platforms...


  • miami, United States The CGC Group Full time

    Position Objective: The Executive Assistant responsible for simplifying the CEO's workload, making his high-level decisions possible. This role directly impacts company growth and operational success. The Executive Assistant needs to create and monitor company project progress, set deadlines, solve issues as they arise, create a budget, and evaluate project...


  • Miami, United States Halborn Full time

    We are a rapidly growing global security services company specializing in innovative solutions for cyber security and cryptocurrency. As a founder-led and private equity-owned startup, we are seeking a highly skilled Chief Legal Officer to join our dynamic team.The Chief Legal Officer will oversee all legal aspects of our operations, ensuring compliance with...

  • General Counsel

    2 weeks ago


    Miami, United States Halborn Full time

    We are a rapidly growing global security services company specializing in cyber security and cryptocurrency solutions. Our team consists of ethical hackers and security experts dedicated to providing top-notch protection and innovative solutions to our clients. As a founder-led and private equity-owned startup, we are looking to expand our international...


  • Miami, United States LoveBound Destinations Full time

    About LoveBound Destinations:We specialize in crafting unforgettable destination weddings for LGBTQ+ couples. Our team offers personalized wedding planning services, catering to the needs and dreams of same-sex couples.With a deep commitment to celebrating love in all its forms, we ensure every detail reflects the unique love story of each couple. We have an...


  • Miami, United States Gordon Food Service Full time

    Welcome to Gordon Food Service, a leading provider of food and grocery products. We're excited to have you consider opportunities with our team.About UsGordon Food Service has been delivering excellence, expertise, and quality products for over 125 years. Our commitment to customer success is built on strong relationships, innovative solutions, and...

  • Receptionist

    1 month ago


    Miami, United States Overtown Youth Center Inc Full time

    Job Type Full-time Description Classification: Exempt Location: Overtown (Miami) Status: Full-time Salary $35K - $40K Department: Operations Benefits: 401K, Health, Dental, Vision, Aflac, Life, PTO & Paid Holidays Revision Date: January 2023 The Receptionist will provide personalized secretarial and administrative support in a well-organized and timely...

  • Project Manager

    3 days ago


    Miami, United States The CGC Group Full time

    Position Objective: The Project Manager responsible for simplifying the CEO's workload, making his high-level decisions possible. This role directly impacts company growth and operational success. The Project Manager needs to create and monitor company project progress, set deadlines, solve issues as they arise, create a budget, and evaluate project...


  • miami, United States The CGC Group Full time

    Position Objective: The Project Manager responsible for simplifying the CEO's workload, making his high-level decisions possible. This role directly impacts company growth and operational success. The Project Manager needs to create and monitor company project progress, set deadlines, solve issues as they arise, create a budget, and evaluate project...

  • General Counsel

    12 hours ago


    Miami, FL, United States Halborn Full time

    We are a rapidly growing global security services company specializing in cyber security and cryptocurrency solutions. Our team consists of ethical hackers and security experts dedicated to providing top-notch protection and innovative solutions to our clients. As a founder-led and private equity-owned startup, we are looking to expand our international...

  • Contract Specialist

    11 hours ago


    Miami, FL, United States U.S. Secretary of the Treasury Full time

    Positions under this announcement are being filled using a Direct Hire Authority (DHA) . For information on the Recruitment Incentive please reference the Additional Information section of this announcement. Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. WHERE CAN I FIND OUT MORE...


  • Miami, United States Veterans Affairs, Veterans Health Administration Full time

    Summary This is an open continuous announcement that will remain open until filled. Applications will be accepted on an ongoing basis. Eligible applicants will be referred each week for consideration until a selection is made. Responsibilities This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement...


  • Miami, United States Veterans Affairs, Veterans Health Administration Full time

    Summary This is an open continuous announcement that will remain open until filled. Applications will be accepted on an ongoing basis. Eligible applicants will be referred each week for consideration until a selection is made. Responsibilities VA offers a comprehensive total rewards package. VHA Physician Total Rewards. Pay: Competitive salary, annual...


  • Miami, FL, United States Royal Caribbean Group Full time

    The Sr Director Newbuild Administration reports directly to the EVP Maritime and collaborates with the executive team to ensure optimal functioning of the Newbuild organization. This role is a trusted counsel and strategic partner, acting as a key advisor to our Executive Vice President for the Newbuild department. They will play a pivotal role in driving...