The CGC Group | Executive Assistant | miami, fl
1 month ago
Position Objective:
The Executive Assistant responsible for simplifying the CEO's workload, making his high-level decisions possible. This role directly impacts company growth and operational success. The Executive Assistant needs to create and monitor company project progress, set deadlines, solve issues as they arise, create a budget, and evaluate project performance, including the performance of the team members. The role is to provide high-level assistance to ensure the CEO operates efficiently.
Position responsibilities are not limited to the following list:
Executive Assistant:
- Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style
- Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
- Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate the CEO’s needs in advance of meetings, conferences, etc.
- Maintain open communications with the Operations team, including meeting regularly with their shipping and receiving coordinator and providing information and documents as needed.
- Assist Human Resources with the coordination of all Management Team meetings and retreats and assist with staff meetings and events as needed.
- Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the management team. Complete projects by assigning work to appropriate staff, on behalf of the CEO.
- Work with the management and office teams to coordinate the CEO’s outreach activities.
- Follow up on contacts made by the CEO to cultivate ongoing relationships.
- Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization.
- Invest in building long-lasting relationships both externally and internally.
- Manage other projects/duties as assigned for the overall benefit of the organization
- Support AR collections process including visits to the post office and bank deposits when needed.
Project Management:
- Develop a detailed project plan, scope and objective while ensuring resource availability and allocation for the flawless execution of the project.
- Build and develop the project team to ensure maximum performance by providing purpose, direction, and motivation.
- Ensure all projects are delivered on time, within budget and scope.
- Coordinate with cross-disciplined team members to ensure that all parties are on track with project requirements, deadlines, and schedules.
- Report project outcomes and/or risks to the management team and escalate issues, as needed.
- Establish and maintain relationships with stakeholders, providing day-to-day contact on project status and changes.
- Perform risk management to minimize project risks.
- Establish and maintain relationships with third parties/vendors.
- Coordinate internal and external resources to ensure that projects adhere to scope, schedule, and budget.
- Analyze project status and, when necessary, revise the scope, schedule, or budget to ensure that project requirements can be met.
- Assign and monitor resources to ensure project efficiency and maximize deliverables.
- Perform quality control on the project throughout development stage to maintain the standards expected.
- Establish effective project communication plans and ensure their execution.
- Ensure compliance with federal, state, local, industry, contractual, and company regulations standards, specifications, and best practices.
- Responsible for coordinating all communications regarding the day-to-day operations and the support departments.
- Perform follow-up with departmental heads to ensure all tasks are completed in a timely and efficient manner.
- Notify management when a department fails to comply with established policy and procedures.
Qualifications / Requirements:
- Bachelor’s degree in business administration, business management, communications or related field.
- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or other high level secretarial positions.
- Project management experience a plus.
- Project Management Professional (PMP) certification a plus.
- Business acumen.
- Strong organizational skills with ability to manage conflicting priorities and meet deadlines.
- Proven ability to solve challenging operational, administrative / organizational issues.
- Excellent verbal and written communication skills both in English and Spanish.
- Strong interpersonal skills and extremely resourceful.
- Ability to complete projects according to the outlined scope, budget, and timeline.
- Self-directed, requiring minimal supervision.
- Collaboration - high level of initiative and proven team player.
- Strong attention to deadlines and budgetary guidelines.
- Proven success working with all levels of management.
- Experience with project management software platforms a plus.
- Budget management experience.
- Travel required to attend industry trade shows and visit Ecuador.
- Excellent analytical skills.
- Proficient Microsoft Office
- Ability to delegate effectively as requested by the CEO.
- Flexible to changing circumstances.
Our company is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state or federal law.
- This policy applies regarding all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits and terminatio
-
Executive Assistant Manager
2 weeks ago
Miami, Florida, United States CGC Group Inc. Full timeJob OverviewThe CGC Group Inc. is seeking a highly skilled Executive Assistant Manager to provide exceptional support to the CEO. This role requires strong organizational skills, excellent communication abilities, and a proven track record in project management.
-
Executive Assistant- Miami, FL
3 days ago
Miami, United States The Calendar Group Full timeOur client is seeking an experienced and proactive Executive Assistant to support a high-profile wellness entrepreneur and founder of a growing brand. The Executive Assistant will act as a trusted partner, managing a variety of tasks to ensure the principal's professional and personal life runs seamlessly. This position requires exceptional organizational...
-
Executive Assistant- Miami, FL
2 days ago
Miami, United States The Calendar Group Full timeOur client is seeking an experienced and proactive Executive Assistant to support a high-profile wellness entrepreneur and founder of a growing brand. The Executive Assistant will act as a trusted partner, managing a variety of tasks to ensure the principal's professional and personal life runs seamlessly. This position requires exceptional organizational...
-
Executive Assistant- Miami, FL
5 days ago
Miami, United States The Calendar Group Full timeOur client is seeking an experienced and proactive Executive Assistant to support a high-profile wellness entrepreneur and founder of a growing brand. The Executive Assistant will act as a trusted partner, managing a variety of tasks to ensure the principal's professional and personal life runs seamlessly. This position requires exceptional organizational...
-
Executive Recruiter Miami FL
4 days ago
Miami, United States Breathing Social Full time1951 NW 7th Avenue Suite 600, Miami, FL, United States 33136Mughal & McRae is a high end boutique executive search firm that specializes in recruiting top level executives, VP to C level executives specifically. We bring exceptional leaders and overlooked talent to the table in major organizational functions: board advisory, HR & strategic talent...
-
CEO Assistant and Project Manager
2 weeks ago
Miami, Florida, United States CGC Group Inc. Full timeCEO Assistant and Project ManagerWe are seeking an experienced CEO Assistant and Project Manager to join our team at CGC Group Inc. The successful candidate will provide high-level support to our CEO, including managing calendars, preparing reports, and coordinating projects.The ideal candidate will have proven experience as an Executive Administrative...
-
Power BI Data Analyst
4 weeks ago
Miami, United States CGC Group Inc. Full timeWe are looking for a talented Data Analyst to work on our Power BI project at CGC Group Inc. in the Doral/Miami area.The successful candidate will have experience with Power BI, Python, and SQL, as well as strong analytical skills.Key responsibilities include developing a Power BI dashboard for the HVAC Energy Management System, building data models, and...
-
Business Intelligence Developer
4 weeks ago
Miami, United States CGC Group Inc. Full timeWe are seeking a skilled Business Intelligence Developer to join our team at CGC Group Inc. in the Doral/Miami area.The ideal candidate will have 2+ years of experience with Power BI, Python, and SQL, as well as strong data architecture skills.Responsibilities include developing a Power BI dashboard for the HVAC Energy Management System, automating and...
-
Account Executive
6 hours ago
Miami, United States Edgewell UK Limited Full timeAbout the job Account Executive - Miami FL - OTR Account Executive Trucking and FTL (Miami, FL) $90,000 Base Salary, Hybrid opportunity - OTE $120,000 (uncapped, 20% comms) Hybrid Role My Client An International 3PL (heavy footprint in the trucking world) , originally based out of Canada with offices globally and their North America HQ being in Chicago....
-
Account Executive
20 hours ago
Miami, United States Edgewell UK Limited Full timeAbout the job Account Executive - Miami FL - OTR Account Executive Trucking and FTL (Miami, FL) $90,000 Base Salary, Hybrid opportunity - OTE $120,000 (uncapped, 20% comms) Hybrid Role My Client An International 3PL (heavy footprint in the trucking world) , originally based out of Canada with offices globally and their North America HQ being in Chicago....
-
Financial Planning and Analysis Expert
1 day ago
Miami, Florida, United States CGC Group Inc. Full timeAbout the RoleWe are looking for a Revenue Accounting Specialist to join our team at CGC Group Inc. in the Miami/Doral area.This role involves collaborating with business stakeholders, software developers, and project support teams to determine project scope and requirements.The successful candidate will be responsible for designing, reviewing, and...
-
Pilates Fitness Specialist
1 month ago
Miami, Florida, United States Alper JCC Miami Full timeWe are seeking a highly motivated and experienced Pilates Instructor to join our team at the Alper JCC Miami in sunny Miami, FL.About the RoleThe successful candidate will be responsible for teaching group and private Pilates classes, creating engaging programming to attract and retain membership, and maintaining a safe and clean studio...
-
Miami, United States Criterion Executive Search Full timePersonal Lines Account Manager/Executive MiamiMiami, FL $60,000.00 - $70,000.00 / AnnualPosted: 11/19/24, 5:57 PM - Contact: David FrankDescriptionInsurance broker seeks a Personal Lines Account Executive with a minimum of 5 years of experience. You will lead in managing a high-volume personal lines book, overseeing renewals, policy changes, claims, and...
-
FL Cafe | Kitchen Chef | miami, fl
1 month ago
miami, United States FL Cafe Full timeCompany Description We suggest you enter details here. Role Description This is a full-time on-site role for a Kitchen Chef at FL Cafe in Miami Beach, FL. The Kitchen Chef will be responsible for overseeing the daily operations of the kitchen, preparing and cooking meals, creating new menus, managing kitchen staff, and ensuring food safety standards are met....
-
Material Handling Technician
4 weeks ago
Miami, Florida, United States CGC Group Inc. Full timeCGC Group Inc. in Miami seeks a reliable Material Handling Technician to contribute to the success of our warehouse operations.About the RoleThe ideal candidate will possess strong technical skills and attention to detail, ensuring accurate and efficient processing of materials and products.Responsibilities:Operate forklifts and other equipment to move...
-
miami, United States Frontera Capital Advisors Full timeCompany DescriptionFrontera Capital Advisors is a Corporate Finance Advisory firm focusing on cross-border M&A. Role DescriptionThis is a full-time on-site role as an Executive Assistant at Frontera Capital Advisors in Miami, FL. As an Executive Assistant, you will provide high-level administrative support by conducting research, preparing statistical...
-
Miami Customer Experience Representative
2 weeks ago
Miami, Florida, United States Miami, FL Full timeJob OverviewBistro Delight in Miami, FL is hiring a skilled Customer Service Representative to join our team. In this role, you will provide superior customer service and a positive experience to our customers.Your key responsibilities will include:Delighting customers by applying good judgment and resolving issues efficiently.Managing customer complaints...
-
University of Miami | Staff
1 month ago
miami, United States University of Miami Full timeUniversity of Miami is seeking a Registered Nurse (RN) Educator for a nursing job in Miami, Florida.Job Description & RequirementsSpecialty: EducatorDiscipline: RNDuration: Ongoing40 hours per weekShift: 8 hours, daysEmployment Type: StaffGordon CenterThe University of Miami/UHealth Medical Training Lab is currently seeking a full time Nurse Educator to work...
-
Sr. Commercial Underwriting Manager
21 hours ago
Miami, United States The Symicor Group Full timeSr. Commercial Underwriting Manager – To $150K – Miami, FL – Job # 3406 Who We Are The Symicor Group is a boutique talent acquisition firm based in Lincolnshire, IL & Rockport, TX. Our nationally unique value proposition centers around providing the very best available banking and accounting talent. In fact, most of our recruiters are former bankers or...
-
miami, United States The Phoenix Group Full timeOur client, a prestigious law firm in Miami, is looking for a talented Legal Assistant to join their team! Role Responsibilities:Responsible for case management of active files.Reviewing documents for accuracy, scheduling and docketing requests, compiling documents for preparation of analyses, and electronic files.Qualifications:Proficient in MS Office...