Director of Employee Support and Success

13 hours ago

Charlottesville, Virginia, United States The Rector & Visitors of the University of Virginia Full time

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is seeking a highly skilled professional to fill the position of Director of Employee Support and Success. This role will be responsible for providing HR, payroll, and business operations support to the Department of Athletics, ensuring smooth onboarding, offboarding, and employee lifecycle changes. The successful candidate will also support Workday processes, compensation changes, and various employee recognition activities.

Key Responsibilities:

  • Establish and maintain strong relationships with colleagues to ensure collaboration and alignment.
  • Act as the Athletic department resource for general human resources inquiries, providing assistance with timesheets, absence management, benefits information, and referring to Central HR as needed.
  • Assist hiring managers as liaison with HR Recruiter and Business Partner for recruiting activities, including training managers on the hiring process, Workday processes, drafting job announcements, posting external advertisements, student-worker hires, and arranging lodging for candidate interviews.
  • Coordinate new hire visa (H1B, J1) process.
  • Write employment contracts/addendums for new hires.
  • Manage onboarding and offboarding process for full-time, part-time, student workers, volunteers, and contingent workers; Serve on the Athletics Onboarding Committee as a lead.
  • Maintain employee contracts and compensation databases.
  • Ensure job descriptions are revised and updated as needed.
  • Serve on employee recognition committee to plan and coordinate activities and events.

Workday Delegation Support:

  • Act as Workday delegate for all athletics department managers, initiating HR-related tasks on their behalf.
  • Process all employee lifecycle changes, including hiring, promotions, terminations, title changes, and compensation changes.
  • Process annual merit increases.
  • Maintain data integrity in Workday.
  • Run various scheduled and ad-hoc reports in Workday and UBI.

Employment Contracts:

  • Collaborate with Deputy AD, COO/CFO, and Associate Athletics Director for Business Operations to draft initial employment contracts and facilitate the execution of signatures.
  • Track, update, and disseminate renewal employment contracts/retention agreements for signatures.
  • Track and process contractually obligated payments.

Additional Responsibilities:

  • Manage budget for Employee Support, Success, and Engagement cost center.
  • Opportunity to engage in other business office tasks as delegated.
  • Act as the Athletic Department Clery Act Coordinator.

The selected candidate will be offered a competitive salary range of $55,000-65,000, dependent upon experience and qualifications. The position is exempt-level, full-time, and comes with UVa benefits, including moving and relocation reimbursement assistance, 22 days of paid time off, increasing with service, 13+ paid holidays each year, parental and community service leave, health plan with options to meet healthcare and financial needs, retirement benefits, tuition and professional development benefits after the first six months, and employee wellness program featuring activities to earn up to $500/year.

Required Qualifications:

  • Education: Bachelor's Degree.
  • Experience: At least three years of relevant experience. Additional experience may be considered in lieu of degree.

Preferred Requirements:

  • Master's degree in Business Administration, Human Resources, or Accounting and/or a Certificate in Human Resources.
  • Workday HR and Finance experience.
  • DocuSign experience.

To Apply:

Please do not submit application materials directly to staff of the Department of Athletics, as only applications received through this system will be accepted. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Complete an application online with the following documents:

  • Resume
  • Cover letter
  • Contact information for three references

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration. For questions about the application process, please contact Michele Jarman, Academic Recruiter.


This is primarily a sedentary job involving extensive use of desktop computers. The job occasionally requires traveling some distance to attend meetings and programs.

The University of Virginia, including the UVA Health System, is fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.

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