Fleet and Facilities Operations Manager

4 weeks ago

Tampa, Florida, United States Blue Stream Fiber Full time
Fleet and Facilities Operations Manager

About the Role
This position is responsible for the strategic direction of fleet and facilities operations for Blue Stream Fiber. The successful candidate will maintain and oversee the company's grounds, buildings, and equipment to ensure a safe and functional workspace. Key responsibilities include negotiating contracts with service providers, inspecting facilities to meet safety regulations, and coordinating renovations and updates. The position will also focus on managing a fleet of over 100 vehicles, ensuring safety and effective customer service operations for construction, engineering, technical operations, and miscellaneous administrative and pool vehicles.

Key Responsibilities
  • Delegating cleaning and maintenance tasks to team members
  • Monitoring the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots, and outdoor recreation spaces
  • Performing routine maintenance on facilities and making repairs as needed
  • Scheduling routine inspections and emergency repairs with outside vendors
  • Ensuring proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals
  • Maintaining day-to-day operations of facilities, such as delegating or completing maintenance orders
  • Creating reports on maintenance, repairs, safety, and other occurrences for supervisors and other relevant staff
  • Preparing facilities for changing weather conditions and ensuring all facilities preparations are in place for Emergency Responsiveness/Disaster Recovery (ER/DR) needs
  • Collaborating with building owners and upper management on budgeting for facility needs
  • Working closely with the entire leadership team to refine processes and promote continual improvement of facility needs
  • Proactively identifying development opportunities, creating documented action plans, providing leadership to facilities associates
  • Identifying and executing improvement strategies to help streamline operations, improve quality, and gain efficiencies in facilities management
  • Attending regularly scheduled leadership meetings, coordinating the dissemination of information through all layers of staff
  • Preparing standard and ad hoc reports and status reports as needed for the Senior Manager to share with Executive Management
Fleet Responsibilities
  • Working closely with leadership and staff to develop strategies for improved cost efficiency
  • Ensuring that a fleet of vehicles is operating in accordance with legislation, safety needs, and regulations
  • Communicating with Insurance Brokers and organizing the appropriate insurance for Drivers and vehicles
  • Assisting with the drafting and implementation of effective policies and processes regarding fleet operations
  • Managing strict vehicle maintenance and servicing schedules to minimize downtime
  • Monitoring Driver behavior and taking disciplinary action where necessary
  • Maintaining accurate and detailed records of vehicle inspections and services
  • Monitoring fleet costs and ensuring that they remain within budget
Requirements
  • Bachelor's degree (BA) or experience, or equivalent combination of education and experience in a related field
  • Previous fleet and facilities management experience
  • Working knowledge of tools to drive efficiency
  • Working knowledge of purchasing systems, such as Concur
  • Customer-centric mindset
  • Excellent communication skills, written and spoken
  • Organization skills, attention to detail
  • Problem-solving skills
  • A general understanding of current technologies
  • Advanced Excel skills, inventory management systems, spreadsheet software, and word processing (Microsoft Office) software, data entry, payroll systems, and order processing systems
Preferred Skills and Qualifications
  • Knowledge of Fiber to the Home (FTTH) operations, a general understanding of current technology trends for fleet and facilities
  • Working knowledge of Concur and purchasing systems
  • Strong knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
  • Advanced knowledge of facilities and fleet management software tools
Job Benefits
  • Medical, dental, and vision
  • PTO and holidays
  • 401K + match
  • Life insurance
  • FSA and HSA
  • Short-term/long-term disability
  • Legal plan support and EAP

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