Administrative Support Specialist
14 hours ago
Flaherty, Sensabaugh & Bonasso PLLC is currently looking for a dedicated full-time Administrative Support Specialist to join our team. This position is essential for our office operations, and the ideal candidate will be a proactive and detail-oriented individual. As part of our organization, you will have the opportunity to showcase your skills in various administrative tasks, including managing both physical and digital documentation, preparing materials for legal proceedings, and ensuring that records are systematically organized and easily accessible.
Your primary responsibilities will include:
- Executing diverse Mail Center functions such as sorting, certifying, metering, and delivering correspondence.
- Performing in-house tasks including copying, filing, bulk scanning, and assembling packages.
- Managing a multi-line phone system effectively.
- Conducting data entry from paper documents and digital images.
- Handling physical materials, including lifting boxes and files weighing up to 25lbs.
- Upholding the highest standards of client care and confidentiality while maintaining a friendly and cooperative demeanor.
- Exhibiting flexibility to meet the demands of a high-volume production environment.
- Following directions from attorneys, legal secretaries, paralegals, and other team members.
- Demonstrating strong written and verbal communication skills.
- Paying close attention to detail.
- Managing multiple priorities and deadlines efficiently.
- Operating and troubleshooting mailing, copying, and scanning equipment.
- Creating spreadsheets, mail merge projects, and word documents.
- Overseeing inventory management for files and supplies.
- Handling time-sensitive materials with care.
- Ensuring high-quality control and validation of completed tasks.
- Identifying, classifying, and sorting documents electronically.
- Performing light housekeeping duties as needed.
- Completing additional tasks as assigned.
Education:
- High school diploma or equivalent (Preferred).
Experience:
- Proficiency in Microsoft Office: 1 year (Preferred).
- Experience in a law office: 1 year (Preferred).
- Reception experience: 1 year (Preferred).
Our firm offers a comprehensive benefits package, including a generous Paid Time Off (PTO) system, recognized holidays, health and dental insurance with vision coverage, short and long-term disability, life insurance, a robust 401(k) plan, and more. All inquiries will be treated with confidentiality.
Flaherty Sensabaugh Bonasso PLLC is an Equal Employment Opportunity employer.
Job Type: Full Time
Shift: Monday-Friday, 8:30 AM - 5:00 PM
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