Office Coordinator

2 weeks ago


Jacksonville, Florida, United States NAI Hallmark Full time

Job Title

Office Coordinator

Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at NAI Hallmark. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.

Key Responsibilities

  • Answer and direct phone calls, respond to emails, and greet visitors in a professional and courteous manner.
  • Manage and maintain the office supply inventory, ensuring that all necessary materials are available and in stock.
  • Coordinate travel arrangements, schedule appointments, and make reservations as needed.
  • Provide administrative support to the operations team, including data entry, filing, and other tasks as assigned.
  • Maintain confidentiality and handle sensitive information with discretion.

Requirements

  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum one year of experience in an administrative role, preferably in a fast-paced office environment.
  • Excellent communication and organizational skills, with the ability to multitask and prioritize tasks effectively.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook.

Working Hours

Monday - Thursday: 8:00 am - 5:00 pm

Friday: 8:00 am - 4:30 pm


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