Corporate Services Manager

5 hours ago

Houston, Texas, United States EDP Energias de Portugal S.A. Full time
Job Title: Corporate Services Manager

EDP Renewables is a global leader in the renewable energy sector, operating in over 25 markets worldwide. As a Corporate Services Manager, you will play a critical role in ensuring the smooth operation of our offices and facilities.

Key Responsibilities:
  • Coordinate and perform a wide range of services relating to office administration, including management of cell phones, travel, office furniture, office supplies, and company credit cards.
  • Provide day-to-day management of facilities using consistent operating standards.
  • Identify strategies to satisfy ongoing occupancy needs, working with various departments to assess space requirements.
  • Manage office moves, facilities construction projects, and all office-related repairs.
  • Negotiate and coordinate nationwide contracts for construction, design, and leasing of new offices and office expansions.
  • Work with local contractors and site managers to supply new offices with furniture, computers, and communications equipment.
  • Obtain competitive bids to select the most cost-effective vendors.
  • Maintain relationships with vendors and manage vendor contacts.
  • Oversee proper implementation of maintenance agreements.
  • Order office supplies and purchase office equipment, ensuring all office equipment is in working order.
  • Provide new employees with office supplies, parking permits, bus passes, and building access.
  • Serve as the main liaison to building management.
  • Lead annual budget preparation and monitor expenses and budgets relating to facilities capital projects, office inventories, corporate leases, office supplies, cell phones, and credit cards.
  • Supervise the work of Corporate Services staff.
  • Participate in the recruitment and screening of candidates for administrative positions.
  • Train new Corporate Services employees.
  • Oversee printing, photocopying, faxing, mailing, and filing processes.
  • Prepare various administrative documents, including weekly and monthly reports.
  • Maintain and update lists of contacts, purchase information, vendors, conference call listings, and the employee directory.
Requirements:
  • Bachelor's degree in Business or a related field.
  • 7+ years in office administration and management.
  • Must have 3+ years of facilities management experience.
  • Knowledge of SAP software and real estate contracts, leases, and subleases.
  • Knowledge of travel management systems (e.g., Concur).
  • Knowledge of corporate account cell phone management.
  • Understanding of Microsoft products and/or complementing products preferred.
  • Competency in Analytical Problem Solving, Strong Communication, Customer/Partner Relationships, and Technology Expertise preferred.
Travel:

Less than 25%.

Behavioral Requirements:
  • Strong planning, organizational, and negotiation skills.
  • Strong written and verbal communication skills.
  • Ability to lead and coach subordinate staff.
  • Strong interpersonal skills.
  • Demonstrated management skills.
  • Possesses excellent customer service skills.
  • P&L responsibility and budgetary experience.
  • Proficient in MS Word, Excel, PowerPoint, Outlook.
Physical Demands & Working Conditions:
  • Sitting/Standing/Flexibility: Ability to stand and sit for 8 or more hours when in an office environment.
  • Speech/Reading: Ability to speak, read, and write English proficiently and deliver a variety of instructions furnished in written, verbal, diagram, or schedule form.
  • Lifting: Ability to lift items weighing up to 10 pounds.
  • Vision/Hearing: Ability to understand a variety of instructions furnished in written, verbal, diagram, or schedule form.
  • Safety: Ability to understand and communicate safety precautions when necessary.
Equal Opportunities for All:

Our vision is that each person combines their unique characteristics and experiences to fulfill our mission of creating new energy for the planet. We are an inclusive employer, ensuring all candidates are treated fairly throughout the recruitment process. We welcome and value all people, and we are committed to fostering a sense of belonging for each person who is part of the EDP group.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. EDP makes hiring decisions based solely on qualifications, merit, and business needs at the time.

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