Administrative Coordinator

7 days ago


Cambridge, Massachusetts, United States Planet Pharma Full time
Job Summary

Planet Pharma is seeking an experienced Administrative Assistant to provide high-level general administrative and project management support to several leaders within our Development team.

Key Responsibilities
  • Manage calendars, expenses, and travel for SVP, VPs, and provide additional support as needed for greater program teams.
  • Schedule complex meetings, including interface with catering, room setup, audio visual, etc.
  • Manage new vendor setup, as well as execution of agreements (CDA, MSA, SOWs, etc).
  • Schedule and execute vendor, agency visits, coordinate lunch orders and meeting setups as appropriate.
  • Ability to organize and document meeting minutes, deliverables, timelines, and distribute.
  • Schedule other meetings, seminars, and training workshops.
  • May provide additional support as needed for the greater department, including travel coordination, cross-functional team calendaring, business supplies & materials, etc.
  • Develops & manages various team collaboration sites, document repositories, creates organizational charts and distribution lists.
  • Assist with hiring and on-boarding new team members.
  • Prepare materials for meetings, seminars, training workshops, presentations, and special projects.
  • Create and update presentation materials using PowerPoint, Excel, and Word.
  • Appropriately manage information of a highly confidential and critical nature.
  • Adept at learning new technologies.
  • Ability to manage multiple projects, metrics & reports.
  • Participates as an integral member of company-wide Executive Admin (EA) team and participates in EA team meetings, initiatives, and coverage.
  • Provide back-up support to other assistants as needed.
  • Perform other duties as assigned.
Qualifications
  • BA/BS College degree required with 2-4 years of professional related experience.
  • Experience within a pharmaceutical/biotech organization is strongly preferred.
  • Excellent verbal and written communication skills required.
  • Excellent working knowledge of MS Office applications: MS PowerPoint, Excel, and Word required.
  • Excellent working knowledge of Outlook Calendar.
  • Ability to organize work, establish priorities, set, and meet individual and team goals.
  • Ability to communicate effectively and professionally.
  • Detail-oriented; strong organizational skills; proven team player.
  • Exercise good judgment and is solution-oriented across a variety of situations in a growing, fast-paced organization.
  • Minimum Degree Required: Completed High School (Diploma or GED)


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