Administrative Coordinator
7 days ago
Planet Pharma is seeking an experienced Administrative Assistant to provide high-level general administrative and project management support to several leaders within our Development team.
Key Responsibilities- Manage calendars, expenses, and travel for SVP, VPs, and provide additional support as needed for greater program teams.
- Schedule complex meetings, including interface with catering, room setup, audio visual, etc.
- Manage new vendor setup, as well as execution of agreements (CDA, MSA, SOWs, etc).
- Schedule and execute vendor, agency visits, coordinate lunch orders and meeting setups as appropriate.
- Ability to organize and document meeting minutes, deliverables, timelines, and distribute.
- Schedule other meetings, seminars, and training workshops.
- May provide additional support as needed for the greater department, including travel coordination, cross-functional team calendaring, business supplies & materials, etc.
- Develops & manages various team collaboration sites, document repositories, creates organizational charts and distribution lists.
- Assist with hiring and on-boarding new team members.
- Prepare materials for meetings, seminars, training workshops, presentations, and special projects.
- Create and update presentation materials using PowerPoint, Excel, and Word.
- Appropriately manage information of a highly confidential and critical nature.
- Adept at learning new technologies.
- Ability to manage multiple projects, metrics & reports.
- Participates as an integral member of company-wide Executive Admin (EA) team and participates in EA team meetings, initiatives, and coverage.
- Provide back-up support to other assistants as needed.
- Perform other duties as assigned.
- BA/BS College degree required with 2-4 years of professional related experience.
- Experience within a pharmaceutical/biotech organization is strongly preferred.
- Excellent verbal and written communication skills required.
- Excellent working knowledge of MS Office applications: MS PowerPoint, Excel, and Word required.
- Excellent working knowledge of Outlook Calendar.
- Ability to organize work, establish priorities, set, and meet individual and team goals.
- Ability to communicate effectively and professionally.
- Detail-oriented; strong organizational skills; proven team player.
- Exercise good judgment and is solution-oriented across a variety of situations in a growing, fast-paced organization.
- Minimum Degree Required: Completed High School (Diploma or GED)
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