Administrative Coordinator
2 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant 2 to join our team at the Massachusetts Institute of Technology. This role will provide administrative support to the Division of Comparative Medicine, performing a variety of tasks to ensure the smooth operation of our department.
Key Responsibilities- Provide administrative support to the Division of Comparative Medicine, including note-taking, follow-up on meetings, and personnel recruitment and appointment functions.
- Assist with event planning, manuscript, textbook, and other document editing and preparation.
- Respond to inquiries, organize and support special events, meetings, and other activities.
- Make travel arrangements, handle financial transactions, and assist with preparing materials for activities and products.
- Plan and coordinate meetings, seminars, and other events, and guide and coordinate website updates.
- Oversee conference room scheduling and maintenance, coordinate and manage event budgets, and manage email lists.
- Assist with departmental human resources functions, including advertising, recruiting, and completing staff appointments and onboarding.
- High school diploma or equivalent required; three years' related experience preferred.
- Excellent communication, customer service, and interpersonal skills.
- Strong administrative, organizational, and time-management skills, with attention to detail and discretion with confidential information.
- Experience with event and meeting planning, arranging travel, ordering supplies, and updating websites.
- Proficiency with Excel, Word, Photoshop, Adobe Acrobat, PowerPoint, Qualtrics, eRA Commons, search engines, and web editing tools.
- Associate's or bachelor's degree.
- Experience providing administrative and/or HR support in an academic environment.
- Experience with SAP and SAPweb.
This is a full-time position that may require occasional nights and weekends. Employment is contingent upon the completion of a satisfactory background check.
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Administrative Coordinator
3 days ago
Cambridge, Massachusetts, United States Integration International Inc Full time**Job Summary:**We are seeking a highly organized and efficient Administrative Coordinator to provide comprehensive support to our team at Integration International Inc. The ideal candidate will be adept at heavy calendar management, proficient in managing expense reports, and skilled in coordinating travel arrangements. This role will involve managing...
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Administrative Coordinator
1 week ago
Cambridge, Massachusetts, United States V R Della Infotech Inc Full timeJob SummaryV R Della Infotech Inc is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for coordinating and managing administrative systems, programs, and projects.Key ResponsibilitiesCoordinate and manage administrative systems, programs, and projectsDevelop and implement administrative...
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Administrative Coordinator
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Cambridge, Massachusetts, United States The Judge Group Full timeJob Title: Administrative CoordinatorLocation: OnsiteDuration: 2.5 monthsWork Schedule: 35 hours/weekQualifications & Requirements:Detail-oriented: Our ideal candidate is highly organized and able to multitask with ease.Technical skills: Proficiency in FileMaker Pro and Excel is required.Interpersonal skills: Excellent communication and interpersonal skills...
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Administrative Coordinator
4 days ago
Cambridge, Massachusetts, United States Integration International Inc. Full timeJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Integration International Inc. as an Administrative Assistant.Key Responsibilities:Coordinate and have direct responsibility for a program, project, or event.Create and implement administrative systems to manage area of responsibility.Serve as the main source of...
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Administrative Coordinator
1 week ago
Cambridge, Massachusetts, United States ASK Consulting Full timeJob OverviewWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at ASK Consulting. As a key member of our operations team, you will be responsible for providing administrative support to our programs and projects.Key Responsibilities:Provide administrative support to program managers and project coordinators, including...
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Administrative Coordinator
1 week ago
Cambridge, Massachusetts, United States Clocktower Staffing Full timeClocktower Staffing is seeking a highly skilled and organized Administrative Coordinator to support the success of our clients. As an Executive Support Specialist, you will play a critical role in managing the day-to-day operations of our office.Key Responsibilities:Calendar Management: Coordinate and schedule meetings, appointments, and events with...
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Administrative Coordinator
6 days ago
Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time**Job Summary**Massachusetts Institute of Technology is seeking an experienced Administrative Assistant II to provide administrative support and coordination for the Facilities-Repair and Maintenance (R&M) area. The successful candidate will work under the direction of the assistant manager of R&M to provide administrative support for an assigned team and...
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Administrative Coordinator
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Cambridge, Massachusetts, United States Massachusetts General Hospital(MGH) Full timeThe Healey & AMG Center for ALS at Mass General unites the world's leading experts to revolutionize how treatments are developed for people with amyotrophic lateral sclerosis (ALS). The Healey & AMG Center supports and accelerates groundbreaking, innovative global clinical trials for the 30,000 people in the U.S. and over 500,000 people worldwide who are...
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Administrative Coordinator
1 week ago
Cambridge, Massachusetts, United States Della Infotech Inc. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Della Infotech Inc. As a key member of our staff, you will be responsible for coordinating and managing various programs, projects, and events.Key ResponsibilitiesDevelop and implement administrative systems to manage programs, projects, and...
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Administrative Coordinator
4 days ago
Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support the Media Lab at the Massachusetts Institute of Technology. The successful candidate will provide administrative coverage for research groups and projects, including financial transactions, calendar scheduling, and correspondence.Key ResponsibilitiesSupport...
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Administrative Coordinator
20 hours ago
Cambridge, Massachusetts, United States Beacon Hill Full time{"title": "Administrative Assistant Opportunity", "description": "Beacon Hill is seeking an Administrative Assistant to provide support to three laboratories. This is a temporary opportunity with a competitive hourly rate.Responsibilities:Manage purchasing and procurement tasks with attention to detail and accuracy.Coordinate and schedule meetings to ensure...
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Administrative Coordinator
3 days ago
Cambridge, Massachusetts, United States The Steely Group Full timeJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our Clinical Development team at The Steely Group. As an Administrative Assistant, you will play a critical role in ensuring the efficient and effective operation of our administrative functions.Key Responsibilities:Meeting Coordination: Ensure that meetings...
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Administrative Coordinator
7 days ago
Cambridge, Massachusetts, United States Professional Staffing Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Professional Staffing Group. This is an exciting opportunity to showcase your administrative skills in a dynamic environment.Key Responsibilities:Provide administrative support to executives and staff, including managing schedules and coordinating...
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Administrative Coordinator
3 days ago
Cambridge, Massachusetts, United States The Judge Group Full timeWe are seeking a highly skilled Administrative Assistant to join our team at The Judge Group. As an Administrative Assistant, you will play a critical role in supporting our clients and ensuring the smooth operation of our office.Key Responsibilities:Provide exceptional customer service to clients and internal stakeholdersManage and maintain accurate and...
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Administrative Coordinator
2 days ago
Cambridge, Massachusetts, United States ACL Digital Full timeJob Title: Administrative CoordinatorLocation: OnsiteDuration: 2 1/2 months contract to hireKey Responsibilities:Provide high-touch administrative support to the team.Assist with day-to-day operations and ensure seamless workflow.Develop and maintain accurate records and reports.Collaborate with colleagues to achieve team goals.Requirements:Experience...
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Administrative Operations Coordinator
2 weeks ago
Cambridge, Massachusetts, United States Smithsonian Astrophysical Observatory Full timeJob OverviewThe Smithsonian Astrophysical Observatory (SAO) is seeking an Administrative Specialist within the Atomic and Molecular Physics Division (AMP). This role is pivotal in overseeing and managing the financial operations associated with grant-funded research initiatives.Key ResponsibilitiesAdministrative Coordination: Oversee all administrative...
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Administrative Coordinator
3 days ago
Cambridge, Massachusetts, United States The Hollister Group Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Hollister Group. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including...
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Administrative Operations Coordinator
3 weeks ago
Cambridge, Massachusetts, United States Smithsonian Astrophysical Observatory Full timeJob OverviewThe Smithsonian Astrophysical Observatory (SAO) is seeking an Administrative Specialist to join the Atomic and Molecular Physics Division (AMP). This role is pivotal in overseeing and managing the financial operations related to grant-funded research initiatives.Key ResponsibilitiesAdministrative Coordination: Oversee all administrative functions...
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Administrative Coordinator to Faculty
1 week ago
Cambridge, Massachusetts, United States Whitehead Institute for Biomedical Research Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Coordinator to provide exceptional support to our Faculty Members. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and maintaining accurate records.Key ResponsibilitiesCalendar Management: Maintain and coordinate...
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Administrative Coordinator
6 days ago
Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time**Job Summary**We are seeking a highly organized and detail-oriented Administrative Assistant 2 to provide administrative support to two faculty members in the Research Laboratory of Electronics (RLE)-Microsystems Technology Laboratories (MTL). The successful candidate will be responsible for a variety of financial, administrative, and media support...