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Acquisition Administrative Coordinator

2 months ago

Washington, United States American Systems Full time

Position: Acquisition Administrative Coordinator

Clearance Requirement: Top Secret/SCI

Location: Washington, DC

Overview:

AMERICAN SYSTEMS is seeking a dedicated Acquisition Administrative Coordinator to provide essential support to our Department of Defense procurement and contracting operations. This role is perfect for individuals who possess a strong attention to detail and a passion for enhancing operational efficiency.

Key Responsibilities:

  • Deliver comprehensive administrative assistance by updating and formatting documents, ensuring accuracy in spelling, grammar, and punctuation.
  • Collaborate with government procurement teams to formulate acquisition strategies, develop work statements, and evaluate vendor qualifications.
  • Maintain meticulous records and documentation within SharePoint, tracking contract actions and generating detailed reports.
  • Draft, prepare, and coordinate various reports and acquisition documentation, including RFPs, SOWs, CDRLs, and J&As.
  • Support the Integrated Product Team (IPT) Team Lead with contract management, proposal assessments, and urgent tasks.
  • Facilitate communication among Subject Matter Experts and maintain organized archives in SharePoint.
  • Assist in the preparation of purchase requests for both small and large acquisitions.
  • Support meetings, design reviews, audits, working groups, and briefings.

Qualifications:

  • Active Top Secret clearance with SCI eligibility.
  • Bachelor's Degree with a minimum of 3 years of relevant experience in a DoD environment.
  • Willingness to learn about the DoD Acquisition process and the role of a Program Office.
  • Strong intrinsic motivation to enhance processes and procedures.
  • Exceptional attention to detail and professional communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, etc.).

About AMERICAN SYSTEMS:

Founded in 1975, AMERICAN SYSTEMS is one of the largest employee-owned companies in the United States, specializing in government services. We are committed to delivering strategic solutions to complex national priority programs, with over 100 locations worldwide. Our focus on quality, cultural values, and innovation drives our success.

Company Recognition:

  • Forbes National Best Midsize Companies
  • Energage National Best Workplaces
  • Washington Post Best Workplaces

AMERICAN SYSTEMS is an equal opportunity employer, welcoming applicants from diverse backgrounds.