Administrative Coordinator

1 month ago


Port Neches, Texas, United States First Tek Full time
Job Description:

First Tek is seeking a highly skilled and experienced Administrative Coordinator to join our team. As an integral member of our operations team, this role will provide critical support to our Plant Manager, ensuring seamless day-to-day operations and contributing to the overall success of our organization.

Key Responsibilities:
  • Provides administrative support to the Plant Manager, including scheduling, record-keeping, and data entry.
  • Ensures compliance with company safety standards, including maintaining up-to-date records and implementing safety protocols.
  • Manages accounts payable, purchasing, and inventory control, ensuring timely payment and accurate record-keeping.
  • Greets and directs visitors, handles phone coverage, and organizes events and meetings.
  • Maintains facility files, performs document control, and introduces new forms and procedures as necessary.
  • Processes daily paperwork and reports, reviews production records, and generates budget reports.
  • Sources quotes, tracks employee training sessions, and schedules physicals and safety meetings.
  • Ensures all facility licenses and permits are current and manages cylinder invoicing and inventory adjustments.
  • Maintains office equipment and supplies, keeps track of bulk products, and helps prepare annual compliance reports.
  • Oversees shipping and receiving records, procedures, and regulations, and ensures compliance with Dangerous Goods Regulations.
  • Works with 3rd party logistics companies, resolves issues, and assigns billing to correct parties.
Requirements:
  • High School diploma or GED required.
  • 5+ years experience as an administrative assistant.
  • Proficiency in Google Workspace.
  • Excellent planning, organizational, and communication skills.
  • Ability to work independently or as a team player.
Benefits:
  • Ongoing training and development opportunities.
  • Continuous employment development and learning.
  • Ongoing advocacy and support from HSE, Legal, and HR teams.
  • 401K and healthcare benefits.
  • Dental, vision, and life insurance.
  • Short-term and long-term disability coverage.
  • Access to health and wellness programs.


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