Office Administrator

2 weeks ago


Cambridge, Massachusetts, United States The Harvard & MIT Cooperative Society Full time
Job Title: Office Manager

We are seeking a highly organized and detail-oriented Office Manager to join our team at The Harvard & MIT Cooperative Society. As an Office Manager, you will be responsible for managing office operations, providing administrative support, and assisting with various strategic initiatives.

Key Responsibilities:
  • Executive Support: Manage schedules for multiple C-Suite executives, assist with special projects, and coordinate travel plans.
  • Meeting Coordination: Schedule and organize in-person and Zoom meetings for the board and committees, ensure proper setup of meeting rooms and audio/visual equipment.
  • Office Management: Maintain a well-organized office space, handle daily mail, and ensure supplies are stocked.
  • Reception and Communication: Greet visitors, answer phones and emails, and address customer/member inquiries.
  • Financial Administration: Process accounts payable/receivable, batch daily deposits, and review vendor invoices.
Requirements:
  • 3-5 years of hands-on experience in an administrative role.
  • Experience with basic accounting skills and processes.
  • Strong organizational skills with attention to detail.
  • Ability to multitask, meet deadlines, and report to senior management.
Benefits:
  • Competitive salary and benefits package.
  • Opportunities for professional development and growth.
  • A collaborative and supportive work environment.

The Harvard & MIT Cooperative Society is a unique and dynamic organization that values innovation, community engagement, and excellence. As an Office Manager, you will have the opportunity to make a meaningful impact and contribute to the organization's mission.



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