Deputy Chief of Staff

20 hours ago

New York, New York, United States Columbia University Full time
Job Title: Deputy Chief of Staff

Columbia University is seeking a highly skilled and experienced Deputy Chief of Staff to join the Dean's Office at the School of General Studies. This is a unique opportunity to work in a dynamic and highly effective work environment, supporting the School's mission to provide access to Ivy League education for nontraditional students.

Key Responsibilities:
  • Manage the day-to-day operations of the Dean's Office, ensuring the smooth functioning of the office and facilitating effective communication between the Dean's Office and other departments within the School and across the University.
  • Work closely with the Vice Dean to ensure the highly effective and efficient management of the Dean's Office, specifically in support of the Dean and Vice Dean roles but closely coordinated with key administrative functions at Columbia GS.
  • Lead the team effort to prepare communications, presentations, speeches, or other public-facing activities of the Dean and Vice Dean, including Board of Trustee presentations, Board of Visitors Presentations, Class Day and Orientation speeches and remarks, or any other key public-facing event held by the School and requiring the participation of the Dean's Office senior leadership.
  • Work with the Dean's team to ensure briefs for major events are prepared appropriately and in a timely manner by departments for key meetings and activities involving the Dean.
  • Work closely with the Vice Dean and Senior Leadership Team on all aspects of the School's administration.
Special Projects Management:
  • Work on special school-wide projects as needed on behalf of the Vice Dean as needed.
  • Manage and coordinate on behalf of the School and the Dean's Office the School's engagement on several highly sensitive projects involving collaboration with Central offices, university leadership, or external partners.
Diversity, Equity, and Inclusion (DEI):
  • Manage the Dean's DEI Steering Committee and related strategic initiatives in the area of access and equity.
  • Supervise Columbia GS's DEI initiatives and the staff charged with their implementation.
  • Work closely with Columbia HR, GS HR, and the senior leadership team at Columbia GS to ensure ongoing commitment to diversity, equity, and inclusion in all of the school's activities and efforts, including coordinating staff training.
  • Other related duties as assigned.
Requirements:
  • Bachelor's degree required; Advanced degree preferred. Minimum of 7 to 9 years related experience is required. Experience in a university or other complex environment is desirable.
  • Proven experience creating, maintaining, and managing against project plans. Proven ability to own, influence, and be accountable for the success of projects managed. Proven excellence in communications, relationship building, negotiation, problem-solving, and organizational influence.
  • Comfortable with organizational ambiguity and changes inherent to business process changes.
  • Possess the following qualities: integrity, hands-on, creative, forward-looking, attention to detail, sensitivity to timelines, goal-oriented, motivator.
  • Ability to influence group dynamics in a team player environment. Ability to work with resources and resource managers to identify issues & roadblocks and to facilitate solutions. Strong background and experience in change management.

Columbia University is an equal opportunity employer and welcomes applications from diverse candidates. The University is committed to hiring qualified local residents.

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