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Office Manager

2 months ago

Oklahoma City, Oklahoma, United States InsideHigherEd Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at InsideHigherEd. The successful candidate will provide professional administrative support, financial management, and budget planning for our department.

Key Responsibilities
  • Oversee records maintenance, including inventory and office files
  • Manage the approval process for accounts payable, including vouchers, pcard, and purchase requisitions
  • Assist with implementing and interpreting policies and procedures, ensuring compliance with federal, state, and university regulations
  • Coordinate financial aspects of program-hosted events and programs, including logistics and vendor negotiations
  • Train and provide input on performance
  • Maintain monthly financial reports, account reconciliation, Pcard management, and other departmental support
  • Perform account reconciliation to balance financial statement transactions with source documents and forecast cash flow and account balances
  • Process and track scholarships for merit and holistic awards
  • Prepare and reconcile grants, foundation reports, and cash balance in accounts
  • Provide faculty support with purchases and travel system guidance, reimbursement requests
  • Perform various duties as needed to successfully fulfill the function of the position
Requirements
  • Bachelor's degree in Accounting, Finance, Business, Management, or related field
  • 24 months of office management, financial management, or related experience
Preferred Qualifications
  • Advanced computer skills with wide knowledge of business software
  • Proficient in Microsoft Office
  • Detail-oriented for accuracy of data and information
  • Highly organized and able to handle multiple projects and deadlines
Why You'll Thrive at InsideHigherEd

We foster an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

We are an equal employment opportunity employer and welcome applications from diverse candidates.