Office Manager

1 month ago

Oklahoma City, Oklahoma, United States 48forty Solutions and Relogistics Services Full time
Job Summary

48forty Solutions and Relogistics Services is seeking a highly skilled Office Manager to join our team. As a key member of our facility leadership team, you will be responsible for providing quality administrative functions, ensuring compliance with company policies and regulations, and providing exceptional customer service.

Key Responsibilities
  • Respond to customer inquiries and resolve product or service problems in a timely and professional manner.
  • Partner with management to set up and maintain customer and vendor accounts.
  • Conduct new hire processes, including receiving applications and resumes, providing written offer letters, and completing all necessary paperwork.
  • Maintain and audit personnel files, worker's compensation files, and I-9 binders in accordance with company policy.
  • Ensure the security of all confidential records, including personnel files, payroll documentation, and injury files.
  • Manage post-injury worker's compensation claims, including completing documentation, scheduling physician appointments, and coordinating communications with the company worker's compensation carrier.
  • Manage local A/P and A/R processes, including creating purchase orders, reviewing invoices, and communicating with vendors and Corporate Accounting.
  • Enforce and adhere to all company policies, safety rules, and regulations.
  • Complete daily, weekly, and monthly operations reporting, including payroll, production reporting, and shipping and receiving.
  • Perform general clerical duties, including mail sorting and processing, answering phones, and maintaining company bulletin boards.
  • Maintain office supplies, personal protective equipment, and first aid inventory.
Requirements
  • High school diploma or equivalent required.
  • Four-year college degree or 3-5 years of relevant experience preferred.
  • Strong computer skills, including MS Office Suite, MS Excel, MS Word, MS PowerPoint, MS Outlook, and Internet.
  • Workers Compensation, Payroll, AP/AR, and Employee Benefits experience highly desired.
  • Minimum 2 years of prior experience working in a customer service environment.
  • Exceptional customer service skills.
  • Excellent communication skills (written and verbal).
  • Ability to work within a team environment and independently prioritize tasks.
  • Ability to manage demanding timelines.
  • Ability to work independently and manage time efficiently.
  • MUST be 18 years of age or older.
  • Prior Manufacturing and/or Transportation background preferred.
  • Bi-lingual (English and Spanish) a plus, but not required.
Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to work in extreme conditions, including elements, heat, cold, and air particulate.
  • The employee is frequently required to sit, talk, hear, walk, and use hands to handle, feel, and reach.
  • The noise level in the work environment depends on location.
  • Personal Protective Equipment (PPE) is required, including eye protection, ear protection, and safety shoes.
  • Specific vision abilities required by this job include close vision, distance vision, and color vision.
  • Must have a good sense of balance and good eye-hand-foot coordination.
Benefits
  • Competitive Pay
  • Holiday Pay
  • Referral Bonuses
  • Long-Term Career Advancement
  • Great Team Environment
  • PTO
  • Full-time employees eligible for Medical, Dental, Vision, Basic Life, AD&D, and Short-Term & Long-Term Disability insurance on the 1st of the month following 60 days of employment

48forty Solutions and Relogistics Services is an equal opportunity employer.

Hourly pay is dependent on experience and other variables, but this is our starting target range.

  • Project Management Office Manager

    4 weeks ago

    Oklahoma City, Oklahoma, United States CompSource Mutual Full time

    Project Management Office ManagerCompSource Mutual is seeking an experienced Project Management Office Manager to oversee the development and completion of projects in our project portfolio. The ideal candidate will have a strong background in project management, with a minimum of 5 years of experience in IT project management or a related field. The...

  • Dental Office Operations Manager

    4 weeks ago

    Oklahoma City, Oklahoma, United States Lumio Dental Full time

    Job Title: Dental Office Operations ManagerAbout the Role:As a Dental Office Operations Manager at Lumio Dental, you will be responsible for effectively managing the flow of the practice. This includes engaging with patients, serving as a liaison between team members and clinicians, and being the central point of contact. You will also oversee operations,...

  • Medical Office Coordinator

    4 weeks ago

    Oklahoma City, Oklahoma, United States OU Health Full time

    Job SummaryOU Health is seeking a highly organized and customer-focused Front Office Medical Receptionist to join our team at the new ER and Urgent Care facility in Oklahoma City. As a key member of our front office team, you will be responsible for providing exceptional patient care and administrative support to our healthcare...

  • Program Manager Deputy Mission Support Officer

    4 weeks ago

    Oklahoma City, Oklahoma, United States Air National Guard Units Full time

    Job SummaryThis National Guard position is for a Program Manager Deputy Mission Support Officer, Position Description Number D1676P01 and is part of the OK 137th Special Operations Wing, Oklahoma Air National Guard.ResponsibilitiesThis position serves as the Deputy Mission Support Group Commander for a self-contained, stand alone, separately licensed Air...

  • Business Office Associate

    1 month ago

    Oklahoma City, Oklahoma, United States CarMax Full time

    Job SummaryCarMax is seeking a highly organized and customer-focused Business Office Associate to join our team. In this role, you will be responsible for providing exceptional customer service, processing paperwork, and managing multiple pay types.Key Responsibilities:Provide exceptional customer service by greeting customers, answering questions, and...

  • Security Officer

    4 weeks ago

    Oklahoma City, Oklahoma, United States University of Oklahoma Full time

    Job Summary We are seeking a highly motivated and detail-oriented Security Officer to join our team at the University of Oklahoma. As a Security Officer, you will play a critical role in maintaining a safe and secure environment for our students, faculty, and staff. Key Responsibilities Perform regular patrols of the campus and surrounding areas to identify...

  • Chief Pharmacy Officer

    4 weeks ago

    Oklahoma City, Oklahoma, United States OU Health Full time

    Job Title: Chief Pharmacy OfficerJob Summary:OU Health seeks a highly skilled and experienced Chief Pharmacy Officer to lead our pharmacy services. The successful candidate will be responsible for developing and executing strategies that align with the organization's mission, vision, and values.Key Responsibilities:Direct pharmacy operations, strategies,...

  • Medical Office Coordinator

    1 month ago

    Oklahoma City, Oklahoma, United States Forefront Dermatology Full time

    OverviewWe are seeking a highly organized and detail-oriented Patient Service Representative to join our team at Forefront Dermatology. This individual will be responsible for ensuring a seamless patient experience, from check-in to check-out.ResponsibilitiesManage patient check-in and check-out processes, ensuring accurate and timely updates to patient...

  • Public Safety Officer

    1 month ago

    Oklahoma City, Oklahoma, United States INTEGRIS Health Full time

    Job Title: Public Safety Armed OfficerINTEGRIS Health, Oklahoma's largest not-for-profit health system, is seeking a highly skilled Public Safety Armed Officer to join our team in Oklahoma City, OK.Job Summary:The Public Safety Armed Officer will provide protection for personnel and property within INTEGRIS Health buildings and on contiguous grounds. This...

  • Office Representative

    1 month ago

    Oklahoma City, Oklahoma, United States Raychelle Black - State Farm Agent Full time

    Job Title: Office Representative About the Role: As a vital member of the Raychelle Black - State Farm Agent team, you will play a crucial role in our daily business operations and customer success. Your primary responsibility will be to establish and maintain meaningful customer relationships, acting as a liaison between customer needs and agency...

  • Chief Operating Officer

    1 month ago

    Oklahoma City, Oklahoma, United States On-Ramps Full time

    Job SummaryThe Chief Operating and Financial Officer (COFO) will serve as a key member of the senior leadership team, partnering with the Executive Director in financial leadership, strategic planning, talent and HR management, and implementation of new approaches to achieve defined objectives.Key ResponsibilitiesFinancial Leadership & ManagementLead and...

  • Chief Pharmacy Officer

    4 weeks ago

    Oklahoma City, Oklahoma, United States OU Health Full time

    Job Title: Chief Pharmacy OfficerOU Health is seeking a highly skilled and experienced Chief Pharmacy Officer to lead our pharmacy services team. As a key member of our leadership team, you will be responsible for developing and executing strategies that align with our mission, vision, and values.Key Responsibilities:Develop and implement pharmacy services...

  • Behavioral Health Assessment Specialist

    4 weeks ago

    Oklahoma City, Oklahoma, United States Oklahoma Office of Juvenile Affairs Full time

    Job Summary We are seeking a dedicated and compassionate Behavioral Health Assessment Specialist to join our team at the Oklahoma Office of Juvenile Affairs. As a key member of our treatment team, you will play a vital role in supporting the recovery and well-being of our youth clients. Key Responsibilities • Monitor recovery progress toward treatment...

  • Branch Office Support Professional

    3 days ago

    Oklahoma City, Oklahoma, United States Edward Jones Full time

    Job OverviewAt Edward Jones, we're building a place where everyone feels like they belong.We're looking for a talented Branch Office Administrator to join our team!As a Branch Office Administrator, you'll be the first point of contact for our clients, providing exceptional personalized service and ensuring they feel understood and informed.You'll work...

  • Information Systems Security Officer

    4 weeks ago

    Oklahoma City, Oklahoma, United States gTANGIBLE Corporation Full time

    Job Title: Information Systems Security OfficerAbout the Job:We are seeking a highly skilled Information Systems Security Officer to join our team at gTANGIBLE Corporation. As an ISSO, you will be responsible for ensuring the security posture of our information systems and working closely with our ISSM and ISO to monitor and maintain the security of our...

  • Deputy Legal Counsel Senior Advisor

    9 hours ago

    Oklahoma City, Oklahoma, United States District Court Admin Office Full time

    Company Overview: The District Court Administration Office is a gateway to justice in the Commonwealth of Massachusetts, dedicated to administering fair, impartial, and timely justice according to the rule of law. As a respected institution, we strive to create an environment that is safe, accessible, and respectful to all.Job Summary: We are seeking a...

  • Chief People Officer

    3 weeks ago

    Oklahoma City, Oklahoma, United States Tatte Bakery Full time

    We are seeking a highly experienced and dynamic Chief People Officer to join our leadership team at Tatte Bakery. The ideal candidate will be responsible for developing and executing the human resources strategy in support of the overall business plan and strategic direction of the company.The Chief People Officer will play a key role in cultivating a...

  • Chief Development Officer

    4 weeks ago

    Oklahoma City, Oklahoma, United States Archdiocese Of Oklahoma City Full time

    Executive Director Job SummaryThe Archdiocese of Oklahoma City is seeking a visionary leader to oversee the overall operations and fundraising strategies that support the mission, programs, and initiatives of the archdiocese. This role requires a strong background in fundraising, donor relations, and strategic planning.Main ResponsibilitiesManage and mentor...

  • Chief Financial Officer, Open Learning

    1 month ago

    Oklahoma City, Oklahoma, United States Massachusetts Institute of Technology Full time

    Chief Financial Officer (CFO)Massachusetts Institute of Technology seeks a seasoned Chief Financial Officer (CFO) to provide financial leadership and strategic direction for Open Learning. The ideal candidate will have a proven track record of developing and implementing financial strategies, managing financial operations, and providing expert financial...

  • Medical Office Coordinator

    4 weeks ago

    Oklahoma City, Oklahoma, United States Forefront Dermatology Full time

    Overview:Forefront Dermatology is seeking a skilled Patient Service Representative to join our team in Oklahoma City, OK. This role is responsible for ensuring a seamless patient experience from check-in to check-out.Key Responsibilities:Manage patient check-in and check-out processesUpdate patient personal and insurance informationHandle multi-line phone...