Office Manager

2 days ago

Oklahoma City, Oklahoma, United States ZS Associates Full time
About ZS Associates

ZS Associates is a management consulting and technology firm that transforms global healthcare and beyond. Our people are our most valuable asset, and we believe that making an impact demands a different approach. At ZS, your ideas elevate actions, and you'll have the freedom to define your own path and pursue cutting-edge work.

Our Culture

We honor the visible and invisible elements of our identities, personal experiences, and belief systems. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about.

Job Summary

We seek an experienced Office Manager for our Boston office to manage daily office operations and coordinate support for employees. The successful candidate will manage and mentor administrative support staff, plan and coordinate office-wide special events, and oversee the functioning and maintenance of office equipment and service calls and purchasing.

Responsibilities
  • Partner with the Office Managing Principal on preparation for key meetings, including preparing and finalizing content and coordinating with others for input.
  • Define activities and generate ideas to drive further engagement and encourage in-person attendance in the office.
  • Oversee internal and external client meeting coordination and project support, including meeting room set-up, hotel accommodations, and catering.
  • Negotiate and manage vendor relationships.
  • Coordinate building maintenance and janitorial service requests.
  • Participate in administrative staff recruiting.
  • Facilitate office orientation for new employees, including office procedures, voice mail, and other essential information.
Requirements
  • BA/BS degree required.
  • 5-10 years of successful prior work experience as an administrative office manager or facilities manager.
  • Previous experience managing administrative teams.
  • Exceptional organizational skills, detail orientation, time management, and flexibility.
  • High degree of initiative and ability to troubleshoot, problem-solve, and make decisions.
  • Strong work ethic, professional presence, and hands-on style.
  • Strong proficiency with MS Office products, Outlook, and Internet search techniques.
  • Ability to multitask in a fast-paced work environment, while maintaining a sense of humor.
Perks and Benefits

ZS offers a comprehensive total rewards package, including health and well-being, financial planning, annual leave, personal growth, and professional development. Our robust skills development programs, multiple career progression options, and internal mobility paths and collaborative culture empower you to thrive as an individual and global team member.

We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.

At ZS, we're building a diverse and inclusive company where people bring their passions to inspire life-changing impact in global healthcare and beyond. We are most interested in finding the best candidate for the job and recognize the value that candidates with all backgrounds, including non-traditional ones, bring.

ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.

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