Office Support Specialist

2 weeks ago

Golden, Colorado, United States Engineering Economics, Inc. Full time
Job Overview

This role is essential in delivering thorough administrative assistance throughout the organization. The ideal candidate will be an organized, proactive, and detail-focused individual capable of efficiently managing various tasks while collaborating effectively with colleagues, clients, and suppliers.

Company Background

Engineering Economics Inc. (EEI) stands as a prominent figure in the facility and energy consulting industry. Our team consistently provides innovative strategies to enhance building efficiency, prolong system lifespans, and lower utility expenses. Our commitment to exceptional building system performance has fostered valued partnerships with leading Fortune 500 companies, national healthcare systems, esteemed universities, and key governmental bodies.

Key Responsibilities

  • Reception and Office Support: Act as the primary point of contact, managing phone calls, providing information, assisting clients and staff, coordinating conference calls, meetings, and travel arrangements, while ensuring a professional office environment.
  • Document Coordination: Oversee mail distribution, shipping, receiving, photocopying, scanning, faxing, and the electronic organization of documents.
  • Resource Oversight: Manage orders for office supplies, business cards, and employee identification, while identifying opportunities for cost savings.
  • Visitor and Errand Coordination: Welcome visitors and handle office-related errands as needed.
  • Financial Administration: Process invoices, record expenses in Deltek, prepare checks for deposits, and assist with monthly billing for project and branch managers.
  • Administrative Management: Create and manage electronic SharePoint project and proposal folders, oversee corporate housing, company mailboxes, annual equipment calibrations, and mobile devices. Track and reconcile statements, manage office keys, and oversee office furniture and equipment.

Qualifications:

  • High School Diploma or equivalent.
  • At least one year of experience in a receptionist role or similar.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
  • Experience with Deltek is advantageous.
  • Familiarity with SharePoint is a plus.
  • Knowledge of Smartsheet is beneficial.
  • Understanding of VoIP phone systems, customer service, and standard office equipment.
  • Strong computer skills and internet navigation abilities.
  • Exceptional telephone etiquette and customer service capabilities.
  • Excellent communication, organizational, and multitasking skills.
  • Ability to work independently with minimal supervision while maintaining positive professional relationships.
  • Attention to detail and the ability to identify cost-saving opportunities.

Benefits Offered:

  • Employee Stock Ownership Plan
  • Bonus program for employees
  • 401(k) Plan with matching contributions
  • Comprehensive medical, dental, vision, and life insurance
  • Short-term and long-term disability coverage
  • Paid vacation, holidays, and sick leave

Compensation:

$60,000 to $70,000 based on skills and experience.

If you possess a welcoming demeanor, strong organizational skills, and a proactive attitude, we encourage you to consider this opportunity.

EEI is an equal opportunity employer and welcomes all qualified applicants without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law.

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