Proposal Manager
5 hours ago
The Proposal Specialist will be responsible for managing the organization and creation of proposals and RFP responses from start to finish. This role requires a detail-oriented individual with strong communication skills to lead multiple stakeholders through a detailed, multi-step process, producing proposals that drive recognition and support Guidepost's expanding brand.
Key Responsibilities- Analyze RFP requirements to determine necessary information for the response
- Facilitate kick-off meetings with stakeholders to determine response requirements, strategize positioning of services, and confirm assignments, responsibilities, and deadlines
- Manage a detailed, multi-step process, requiring consistent follow-up, clear communication, and persistence to guide the proposal from kick-off to completion
- Design customized proposals that are concise, compliant, logical, and incorporate content provided by stakeholders
- Leverage existing proposal material for rapid response to opportunities, conduct additional research as required to develop a compliant, compelling response
- Review, edit, and proofread proposals and materials to ensure accuracy, clarity, consistency, and compliance with firm guidelines and standards
- Support multiple projects, prioritize assignments, and complete tasks within firm deadlines and in a team environment
- Thrive in a fast-paced, multiple project environment, prioritizing assignments and completing tasks within deadlines
- Print, assemble, and ship proposals on deadline
- Capture essential data for the proposal database
- Collaborate with the greater marketing team
Requirements
- Strong Communication Skills
- Detail-Oriented
- Collaborative Attitude
- Time Management/Prioritization
- Persistence/Drive
- Organizational skills
- Relationship Management
- Ethical Practice
Preferred Qualifications
- Bachelor's degree in English, Communications, Business, or related field
- 2-4 years of related experience
- Proven writing and proofreading skills
- Curiosity and ability to delve into and quickly gain an understanding of new industry sectors
- Ability to organize, prioritize, and coordinate multiple, simultaneous, and complex projects
- Sense of urgency and ability to meet deadlines; ability to work a flexible schedule
- Proficient with Microsoft Office products
- Familiarity and experience with Adobe Suite products, specifically InDesign, PhotoShop, and Acrobat Professional
- Working knowledge of PitchPerfect, a plus
- Compliance with Company Mandatory Vaccination Policy
Work Environment
This role operates in a professional office environment, using standard office equipment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.
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