Facilities Management Coordinator
6 days ago
The Foothill-De Anza Community College District is seeking a highly skilled and experienced Maintenance Operations Supervisor to join our team. As a key member of our facilities management team, you will be responsible for planning, coordinating, and overseeing the day-to-day activities and support services of maintenance operations, trade, and services personnel.
Key Responsibilities- Plan, coordinate, and direct the day-to-day activities and support services of maintenance operations, trade, and services personnel.
- Interview, select, and hire employees; supervise, assign, direct, and schedule work activities; explain how duties are to be carried out.
- Evaluate the performance of assigned personnel; effectively communicate how the performance of duties will be measured; recommend promotions and rewards for service.
- Approve monthly time and attendance records and approve requests for time off and additional time worked, including any overtime worked and compensatory time worked/taken.
- Address and resolve a wide variety of concerns and complaints; adjust grievances; recommend transfers and reassignments.
- Counsel employees; address performance problems through corrective disciplinary action; suspend and/or terminate personnel according to established policies and procedures.
- Plan, coordinate, and arrange for appropriate training for assigned personnel; develop and initiate departmental activities, orientations, and in-services to review policies and procedures of the program, the College, and changes on State regulations.
- Administer online work order system; prioritize work orders; assign requests to appropriate trades and maintenance employees; assign and delete users; review and maintain access list.
- Coordinates and directs employees involved in skilled maintenance trade and services; communicates with faculty, staff, and administrators on phases of maintenance and repair projects.
- Confers with college personnel, facilities staff, and others to establish work priorities and maintenance needs; determines personnel, equipment, and materials needed in collaboration with others.
- Prepares and manages the maintenance operations budget.
- Identifies equipment and supply needs and prepares necessary order documents; maintains inventory of equipment, parts, and supplies; makes recommendations for the purchase of new materials and equipment as needed.
- Creates and updates computer databases and spreadsheets for internal activities to include various state and district projects such as supply inventory, equipment inventory, budget tracking, preventative maintenance, state Scheduled Maintenance, and training schedules.
- Engages in personal education and training and staff development activities to maintain competency to facilitate and maintain the proper selection and implementation of maintenance operations; plans and implements a program of ongoing skill development, safety training, and required licensing for employees.
- Evaluates and implements operational policies and procedures; assists in the creation of maintenance operation standards and practices; monitors adherence to policies and standards.
- Prepares and conducts meetings; attends meetings and participates on committees as necessary.
- Communicates and informs district administration and staff regarding interruptions in utilities, project schedules, prioritize campus requests, provide assistance with long-range budget planning, resolve personnel matters, and monitors safety and security practices and policies.
- Performs special projects as needed.
- Performs other related duties as assigned.
- Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty, and staff.
- Any combination equivalent to a high school diploma, supplemented by college-level coursework AND five (5) years of journey-level experience in one or more of the skilled trades.
- Five (5) years of lead or supervisory experience.
The successful candidate will work in an indoor and outdoor environment and may include travel to conduct work. The physical demands of the job include hearing and speaking to exchange information in person and on the telephone, dexterity of hands and fingers to operate a computer keyboard, vision to read various materials, standing for extended periods of time, bending at the waist, kneeling or crouching, lifting, carrying, pushing or pulling objects up to 20 lbs.
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