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Administrative Manager

2 months ago

San Diego, California, United States City Wide Facility Solutions Full time
Job Summary

City Wide Facility Solutions is seeking a highly organized and detail-oriented Administrative Manager to oversee daily administrative functions and manage office resources. As a key member of our team, you will serve as the point of contact for clients, staff, and vendors, ensuring seamless operations within our franchise location.

Key Responsibilities:
  • Office Operations: Manage daily administrative tasks, including customer and vendor document creation/management, supply inventory management, regulatory compliance, CRM management, operations support, and client services support.
  • Front Desk Management: Provide exceptional customer service, greet guests, direct them to the appropriate person or department, and handle inquiries.
  • Record Management: Maintain accurate client and contractor records within the CRM system.
  • HR Support: Assist with HR responsibilities, including posting jobs, initial screening, employee onboarding, and compliance.
  • Scheduling and Coordination: Coordinate schedules, meetings, and special events for the office.
  • Fleet Management: Manage company fleet vehicles, including registration and planned maintenance.
  • Procurement and Receiving: Procure and receive office supplies and materials.
  • Contract Management: Manage contracts for vendors servicing the office and the company.
  • Reporting: Prepare regular reports for management on office performance.
Requirements:
  • Education: High School Diploma or equivalent required; Associate's Degree in Business Administration or HR preferred.
  • Experience: 2+ years of experience in an office management or administrative role.
  • Skills: Proficient in Microsoft Office Suite and CRM software, Microsoft Dynamics experience is a plus.
  • Personal Qualities: Strong organizational and multitasking skills, excellent written and verbal communication abilities, detail-oriented with a customer-focused mindset, ability to work collaboratively within a team and independently.
Benefits:
  • Medical, Dental, and Vision Insurance
  • 401(K) Retirement Savings Plan
  • Paid Time Off