Administrative Support Specialist
3 days ago
Job Title: Executive Assistant
Location: Jersey City, NJ
Company Overview:
Smoking Sales LLC is a leading distributor in the vape and smoking products sector, dedicated to delivering exceptional service and innovative solutions to our customers. We are seeking a highly skilled Executive Assistant to provide comprehensive administrative support and help drive our operational success.
Key Responsibilities:
- Provide high-level administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
- Prepare and organize reports, presentations, and documentation using Microsoft Office Suite (Excel, PowerPoint, Word).
- Manage and maintain confidential information and documents, ensuring the highest level of discretion and professionalism.
- Experience with SAP Business One preferred for operational tasks and performance reporting.
- Coordinate communications between executives, internal teams, and external stakeholders to enhance collaboration and efficiency.
- Assist in project management and special initiatives as assigned by executives, ensuring timelines and deliverables are met.
- Conduct research and compile data to assist in decision-making and strategic planning.
- Handle inquiries and resolve issues in a timely manner while maintaining a positive and professional demeanor.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar role, preferably within the distribution industry.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) required and basic experience in SAP Business One preferred.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with a focus on professionalism and clarity.
- Ability to work independently and collaboratively within a fast-paced environment.
- High level of attention to detail and problem-solving abilities.
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