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Assistant City Clerk

2 months ago

Hermosa Beach, California, United States City of Hermosa Beach Isai Full time

Position Summary

In this vital role, you will collaborate closely with the City Clerk to facilitate the efficient daily functions of the City Clerk's Office. Your tasks will encompass aiding in the preparation of meeting agendas, documenting minutes, maintaining official records, and executing various administrative duties. Additionally, you will assume the responsibilities of the City Clerk when necessary, assist with election preparations, and serve as a Notary Public, among other essential functions.

Key Responsibilities

  • Supporting the preparation and distribution of meeting agendas
  • Attending City Council meetings to accurately document minutes
  • Communicating Council actions to external agencies and City departments
  • Maintaining the official files and records of the municipality
  • Processing contracts and conducting file research
  • Assisting with election procedures and petition acceptance
  • Overseeing the publication of legal notices and ordinances

Required Qualifications

Knowledge, Skills, & Abilities:

  • Familiarity with office procedures and software tools
  • Strong organizational and interpersonal communication skills
  • Capability to operate office machinery and perform research tasks
  • Exceptional customer service abilities
Education and Experience:
High school diploma required; Associate's Degree in Public Administration is preferred.
A minimum of three years of administrative experience in municipal government, particularly within a City Clerk's Office setting.
Licenses/Certificates:
Preferred certification as a Municipal Clerk.
A valid Class C California Driver's License is mandatory.
Must be eligible to serve as a Notary Public.

Additional Information

Physical Demands and Work Environment:
Environment: Typical office environment with public interaction.
Physical: Ability to stand, sit, lift light objects, and operate office equipment.
Vision: Normal vision range is required.
Hearing: Normal audio range is necessary.