Project Administrator

1 week ago


Charlotte, North Carolina, United States Swinerton Full time
Job Description

Charlotte, NC or Raleigh, NC

We are seeking a highly organized and detail-oriented Project Field Administrator to provide administrative support to our project management team and assist in the administration of our field office.

Key Responsibilities
  • Perform all essential Project Assistant/Coordinator responsibilities
  • Coordinate and/or supervise clerical/administrative staff
  • Answer phones, screen/handle routine items, and direct calls as appropriate
  • Compose and/or edit letters, memos, reports, procedures, and other documents as required
  • Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, and maintaining public relations
  • Attend and document project meetings, writing minutes as necessary
  • Set up and maintain project filing systems
  • Distribute documents to subcontractors and maintain document logs
  • Update drawings and post changes
  • Prepare and maintain RFI logs on CMiC system
  • Transmit and distribute submittals
  • Prepare and maintain submittal logs
  • Prepare and maintain expediting logs
  • Perform expediting functions
  • Input quantities in labor cost reports on CMiC
  • Cost code and/or verify correct codes on time sheets
  • Prepare and document extra work orders
  • Maintain reference logs and associated documents on CMiC
  • Review and assemble change order submittals and quantity surveys
  • Maintain progress photo albums
  • Assist in compiling billings, lien releases, and certified payrolls, as applicable
  • Compile contract close-out documents and as-builts
  • Document punch-list work
  • Create Owners' forms as required for reporting purposes
  • Coordinate paper flow from field to Division Office
  • Complete other responsibilities as assigned
Requirements
  • 4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration
  • Ability to keyboard 65-75 WPM accurately
  • Advanced knowledge and use of word-processing and spreadsheet software
  • Proficient in use of general office procedures and office machines
  • Proficient English verbal communication skills, including professional telephone manner
  • Proficient written communication skills, including business writing skills
  • Reliability, dependability, and flexibility
Benefits

This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.



  • Charlotte, North Carolina, United States Swinerton Full time

    Job Title: Project Field AdministratorJob Summary:We are seeking a highly organized and detail-oriented Project Field Administrator to provide administrative support to our project management team. The successful candidate will be responsible for coordinating and administering field office operations to achieve efficient and accurate project...


  • Charlotte, North Carolina, United States Catapult Full time

    Job OpportunityWe are seeking a highly skilled Administrative Assistant to join our team at Catapult. This role will provide administrative support to our construction team, handling various tasks and responsibilities.Key Responsibilities:Our ideal candidate will have experience in office administration, with a strong focus on customer service and...


  • Charlotte, North Carolina, United States gpac Full time

    Job Title: Construction AdministratorWe are seeking a highly skilled Construction Administrator to join our team at GPAC. As a key member of our operations team, you will be responsible for ensuring the smooth execution of construction projects from start to finish.Key Responsibilities:Coordinate with project managers to ensure timely completion of...


  • Charlotte, North Carolina, United States WK Dickson Full time

    Job SummaryWK Dickson is seeking a highly skilled Construction Administrator to join our team. As a key member of our construction management team, you will be responsible for ensuring the smooth execution of construction projects from start to finish.Key ResponsibilitiesManage and coordinate construction projects, including scheduling, budgeting, and...


  • Charlotte, North Carolina, United States Randstad USA Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Randstad USA. As an Administrative Assistant, you will provide administrative support to our department, ensuring seamless day-to-day operations.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to department leaders and...

  • Project Manager

    4 weeks ago


    Charlotte, North Carolina, United States Administrative Controls Management, Inc. Full time

    Administrative Controls Management, Inc.We are seeking a skilled professional to support our project and program management efforts. As a project controls specialist, you will be responsible for managing project schedules, costs, and resources.Key Responsibilities:Develop and maintain project schedules using CPM scheduling techniquesManage project costs and...


  • Charlotte, North Carolina, United States Legence Full time

    About the RoleWe are seeking an experienced Construction Administrator to join our team at Legence, a leading engineering firm in the U.S. With a strong focus on sustainable and high-performance building engineering, we are looking for a skilled professional to manage project specifications and oversee contract/construction documents.Key...


  • Charlotte, North Carolina, United States Axiom Global Technologies Full time

    Job DescriptionAxiom Global Technologies is seeking a highly skilled Informatica Administrator to join our team.Basic Qualifications:Minimum 3 years of experience with advanced proficiency in Informatica AdministrationAssociate's degree in a related fieldPreferred Qualifications:Bachelor's degree in a related fieldAdvanced proficiency in Program Project...


  • Charlotte, North Carolina, United States Axiom Global Technologies Full time

    Job DescriptionAxiom Global Technologies is seeking a highly skilled Informatica Administrator to join our team.Basic Qualifications:Minimum 3 years of experience with advanced proficiency in Informatica AdministrationAssociate's degreePreferred Qualifications:Bachelor's degreeAdvanced proficiency in Program Project Management, Enterprise Data Management,...


  • Charlotte, North Carolina, United States Legence Full time

    Job Title: Construction AdministratorWe are seeking a highly skilled Construction Administrator to join our team at Legence, a leading provider of advisory services and implementation focused on financing, designing, building, and servicing complex systems in mission-critical and high-performance facilities.About the Role:The successful candidate will be...


  • Charlotte, North Carolina, United States WK Dickson Full time

    Job SummaryWK Dickson is seeking a highly skilled and experienced professional to join our team as a Construction Administrator. This role will be responsible for providing administrative support to our construction projects, ensuring seamless execution and timely completion.Key ResponsibilitiesProvide administrative support to construction projects,...


  • Charlotte, North Carolina, United States Innova Solutions Full time

    Job Title: Informatica AdministratorWe are seeking an experienced Informatica Administrator to join our team at Innova Solutions. As an Informatica Administrator, you will be responsible for the administration and maintenance of our Informatica PowerCenter environment.Key Responsibilities:Administer and maintain Informatica PowerCenter environmentConfigure...


  • Charlotte, North Carolina, United States North Carolina Western Federal Public Defender Full time

    Financial Administrator Job Overview We are seeking a highly skilled Financial Administrator to join our team at the North Carolina Western Federal Public Defender. The successful candidate will be responsible for providing financial and budgetary support to the Federal Public Defender and Administrative Officer. Key Responsibilities: * Assist in...


  • Charlotte, North Carolina, United States WK Dickson Full time

    Job SummaryWe are seeking a highly skilled Construction Administrator to join our team at WK Dickson. As a key member of our construction team, you will be responsible for providing administrative support to our construction projects.Key ResponsibilitiesProvide administrative support to construction projects, including data entry, document management, and...


  • Charlotte, North Carolina, United States Your Hiring Coaches Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Your Hiring Coaches. This part-time role will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our team, including drafting and proofreading...


  • Charlotte, North Carolina, United States Beacon Hill Staffing Group, LLC Full time

    Electrical Construction Project AssistantBeacon Hill Staffing Group, LLC is seeking an experienced Electrical Construction Project Assistant to join our team in Charlotte. As a key member of our construction team, you will provide administrative support to our electrical construction projects.Responsibilities:Provide administrative support to project...

  • Project Manager

    1 week ago


    Charlotte, North Carolina, United States 360 Smart Networks Full time

    Job OverviewWe are seeking a highly skilled Project Engineer to join our team at 360 Smart Networks. As a key member of our organization, you will be responsible for overseeing and managing various projects within our IT infrastructure.This role requires a strong technical background and excellent communication skills to effectively collaborate with team...


  • Charlotte, North Carolina, United States Beacon Hill Staffing Group, LLC Full time

    Job Title: Electrical / Construction Project AssistantAbout the Company: Beacon Hill Staffing Group, LLC is a leading provider of temporary and permanent staffing solutions for businesses in the construction industry.Job Summary: We are seeking an experienced Electrical / Construction Project Assistant to join our team. The successful candidate will provide...


  • Charlotte, North Carolina, United States Forrest Solutions Full time

    Job SummaryForrest Solutions is seeking a highly organized and detail-oriented Administrative Assistant to provide high-level administrative support to our team. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.Key ResponsibilitiesExpense Report Management: Prepare,...


  • Charlotte, North Carolina, United States Forrest Solutions Full time

    Job SummaryForrest Solutions is seeking a highly organized and detail-oriented Administrative Assistant to provide high-level administrative support to our team. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.Key ResponsibilitiesExpense Report Management: Prepare,...