Office Coordinator

2 days ago


Brooklyn, New York, United States AB Hires and Consulting Full time
About the Job

AB Hires and Consulting is a leading provider of mold detection and environmental services based in Brooklyn, NY. We are seeking an Executive Support Specialist to join our team and play a key role in our daily operations. As an Executive Support Specialist, you will be responsible for managing schedules, invoicing, and coordinating with field workers, supervisors, and landlords to ensure smooth interactions and timely service delivery.

Key Responsibilities
  • Coordinate and finalize schedules for field workers and supervisors to ensure timely service delivery.
  • Communicate effectively with landlords to arrange appointments and provide updates.
  • Act as a liaison between field workers, supervisors, and landlords to resolve scheduling conflicts and provide support.

Requirements
  • Proven experience in a secretarial, administrative, or coordination role, preferably in a service-oriented industry.
  • Must be a notary public or open to obtaining certification (reimbursement provided by the company).
  • Experience with QuickBooks Online preferred.
  • Strong multitasking abilities and attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to interact professionally with landlords, clients, and team members.
  • Familiarity with mold detection or environmental services is a plus but not required.

Benefits
  • $45,000 - $55,000 per year based on experience and qualifications.
  • Opportunity to work with a reputable company in the mold detection and environmental services industry.
  • Professional development opportunities.


  • Brooklyn, New York, United States HL Property Management LLC Full time

    Job OverviewThe Keyholder and Office Coordinator plays a vital role in supporting the day-to-day operations of HL Property Management LLC.This position involves front-line customer service, administrative support, and organizational duties to ensure the office runs smoothly.The ideal candidate will have excellent communication skills, attention to detail,...


  • Brooklyn, New York, United States New York Psychotherapy and Counseling Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Professional Office Coordinator to join our team at New York Psychotherapy and Counseling Center. This role is perfect for someone who is passionate about delivering exceptional patient care and administrative support in a fast-paced environment.


  • Brooklyn, New York, United States HASC Center Inc. Full time

    Job SummaryThe HASC Center Inc. seeks a highly skilled and detail-oriented Administrative Assistant to join its team in Brooklyn, NY.About the Position:This role involves handling various office tasks such as filing, generating reports, and maintaining confidential files and databases.Providing exceptional customer service by responding to phone calls,...


  • Brooklyn, New York, United States Institute for Comm Living Full time

    Job SummaryThe Institute for Community Living seeks a highly skilled Administrative Coordinator to oversee office operations and procedures, ensuring the organization's effectiveness and efficiency. The successful candidate will coordinate all administrative functions, including report preparation, payroll administration, ordering supplies, and directing...


  • Brooklyn, New York, United States Bushwick Veterinary Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Veterinary Front Office Coordinator to join our team at Bushwick Veterinary Center in Brooklyn, NY.About UsBushwick Veterinary Center is a progressive small animal general practice and emergency service dedicated to providing exceptional client communication and customer service. Our...


  • Brooklyn, New York, United States Center For Family Life Full time

    Support the School-Based Program as an Administrative AssistantWe are seeking a highly organized and detail-oriented individual to provide essential multi-faceted support to our school-based program, particularly through office/administrative duties and family engagement.About the RoleAdministrative Support: Assist with daily administrative tasks, including...


  • Brooklyn, New York, United States New York Health Full time

    New York Health is transforming healthcare through a comprehensive, integrated approach. Our multidisciplinary team of physicians, nurses, and health professionals collaborates seamlessly to provide whole-person care that addresses every aspect of our patients' wellbeing.With a network of state-of-the-art facilities and a commitment to personalized medicine,...


  • Brooklyn, New York, United States Mazgan Air Conditioning & Heating Repair Full time

    Job OverviewMazgan Air Conditioning & Heating Repair is seeking a highly organized and detail-oriented Administrative Operations Coordinator to join our team. This role will be responsible for coordinating all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently.ResponsibilitiesMeeting Coordination: Schedule...


  • Brooklyn, New York, United States Brooklyn Community Services Full time

    Job OverviewBrooklyn Community Services, a leading non-profit organization in Brooklyn, seeks an experienced Administrative Coordinator to join its dynamic team. This is an exciting opportunity for a highly organized and detail-oriented individual to support the day-to-day operations of our office.The ideal candidate will have excellent communication skills,...


  • Brooklyn, New York, United States MSCCN Full time

    About MSCCN: MSCCN is a leading provider of mental health services, dedicated to serving the needs of the community. Our clinics offer a dynamic and fast-paced environment, with opportunities for growth and development.Job Summary: We are seeking an experienced Senior Office Manager to join our team. The ideal candidate will have a strong background in...


  • Brooklyn, New York, United States SYNERGY HomeCare of Manhattan Full time

    At SYNERGY HomeCare of Manhattan, we strive to create a world of care at home for all. Our Office Manager plays a vital role in achieving this mission by overseeing office operations, leading a team of office staff, and maintaining strong relationships with clients and employees.If you are a motivated and detail-oriented professional with a passion for care...


  • Brooklyn, New York, United States BHIRED Full time

    We are looking for a highly skilled Logistics Coordinator and Account Manager to join our team at BHIRED. In this full-time role, you will be responsible for coordinating logistics, managing customer relationships, and driving business growth.You will need to have a valid driver's license, a clean driving record, and excellent communication skills. You...


  • Brooklyn, New York, United States Blackbird Recruiting Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at Blackbird Recruiting. This role will provide comprehensive administrative support, ensuring the smooth functioning of our office.


  • Brooklyn, New York, United States New York University Full time

    Position SummaryThe Grants Manager is responsible for providing pre-award research administration support to Tandon researchers as they develop and submit proposals to external sponsors. This role works with faculty to assist in all aspects of proposal development, including identifying funding opportunities, reviewing program announcements, preparing...


  • Brooklyn, New York, United States RiseBoro Community Partnership Inc. Full time

    RiseBoro Community Partnership Inc. is a leading non-profit organization dedicated to providing essential services to the community. We are currently seeking an Administrative Programs Supervisor to join our team.About the RoleThis role will be responsible for managing the day-to-day administrative and operational activities in support of the legal services...


  • Brooklyn, New York, United States Institute for Community Living Full time

    About the JobThis Administrative Program Coordinator position offers an exciting opportunity to work in a dynamic environment and contribute to the success of our organization. As a key member of our team, you will provide administrative support, maintain client records, and perform various tasks related to office management, billing, and reception services.


  • Brooklyn, New York, United States Eateam Full time

    **About Eateam**: Our organization provides a dynamic work environment for professionals seeking to grow their careers in a supportive and collaborative setting. We strive to create a positive impact in our community, focusing on delivering high-quality services with integrity.We are currently seeking an experienced Administrative Coordinator to join our...


  • Brooklyn, New York, United States Bensonhurst Dental Full time

    Job Title: Patient Services CoordinatorAbout Us: Bensonhurst Dental is an upscale, top-rated, cosmetic dental office located in the heart of Brooklyn.Responsibilities:Provide exceptional customer service.Answer new patient calls and respond to emails.Schedule new and current patients.Maintain a Customer Lead Sheet.Use CRMS software.Mailing new patient...


  • Brooklyn, New York, United States ASM Global Full time

    Event Operations CoordinatorWe are seeking an Event Operations Coordinator to join our team at Barclays Center. This role will be responsible for coordinating logistics and operations for events, including hiring and training part-time staff, scheduling staff for events, and maintaining equipment standards.About the RoleCoordinate event logistics and...


  • Brooklyn, New York, United States City of New York Full time

    The City of New York is seeking a skilled Disaster Resilience Coordinator to join their team. With over 200 dedicated professionals, the department is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies.Job DescriptionThis role involves supporting and coordinating community resiliency planning,...