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Facilities Manager

2 months ago

Washington, United States Wilmerhale Full time
About This Role

We are seeking a highly skilled and experienced Operations Director to join our team at WilmerHale. As a key member of our operations team, you will be responsible for overseeing the day-to-day management of our office services and facilities management functions.

Key Responsibilities:

  • Direct and provide leadership to Operations and Facilities staff, planning and delegating work assignments and making decisions regarding employment, training and development, performance evaluations, salary recommendations and related staff issues.
  • Direct supervision of Facilities personnel and equipment.
  • Work with internal groups and external consultants to incorporate security protocols and latest security technologies as part of new office buildouts, short and long-term expansion spaces.
  • Regularly meet with onsite vendors such as office services, food service operator, janitorial services and security.
  • Communicate and coordinate with building property management team on day-to-day work, short and long-term projects to ensure minimal disruption to the business operation.
  • Assist with the preparation of annual capital expense budgets for the various Operations Department accounts within the DC office and operate within approved budget limitations.
  • In conjunction with the Director of Operations, responsible for management and supervision of minor construction and renovation related projects.
  • Coordinate with the Director of Operations to oversee the maintenance of all office related furniture.
  • Responsible for contracts and budget in facilities area.
  • Ensure Ergonomic Assessments are performed and recommended equipment is deployed within firm standards.
  • Reviews and approves all vendor invoices for department and non-routine purchases.
  • Oversee office moves and set-ups for all attorney and business professional workspaces. Work with attorneys and staff as needed for specialty space requests such as short-term project requirements and case team support.
  • In conjunction with Meeting & Events team and Conference Services, oversee the set-up and execution of facilities-related logistics for internal and firm events.
  • Initiate and review maintenance programs for the office.
  • Assume additional responsibilities as assigned.

Requirements:

  • Strong leadership and supervisory skills.
  • Effective communication.
  • Strong project management skills.
  • Strong problem solving, analytical and organization skills.
  • Work independently, meet deadlines and handle multi-tasking.